", "employmentType": "FULL_TIME", "hiringOrganization": { "@type": "Organization", "name": "GRS Recruitment", "sameAs": "https://jobs.grsrecruitment.com/", "logo": "https://jobs.grsrecruitment.com/webdocs/GRS/CompanySettings/1/Social_Sharing_Logo/GRS logo 2019 black red bar.png"} , "jobLocation": { "@type": "Place", "address": { "@type": "PostalAddress", "addressLocality": "Limassol", "addressRegion": "CYPRUS"} } , "title": "Executive Assistant", "validThrough": "2022-02-26", "url": "https://jobs.grsrecruitment.com/job/executive-assistant-2739.aspx"} Executive Assistant Job in Dubai | GRS Recruitment

Executive Assistant

icon Dubai
icon Administration & Support
JOB DESCRIPTION

Ref#2739

 

GRS Recruitment are working closely with a Private Family Office who are searching for an experienced and knowledgeable Executive Assistant to support and work in partnership with the Company’s Management. The role will be based in Dubai. For this position we are looking for someone with a wealth of experience in a similar role supporting Senior Level Management on a day-to-day basis. Your main focus will be the management and successful running of a high-end villa , recruiting and supervising the employment household staff plus coordinating the maintenance of the villa. If this sounds like the opportunity you have been looking for reach out to Hayley Buckle at GRS Recruitment for more information.
 
MAIN DUTIES AND RESPONSIBILITIES
  • Coordinate with various contractors, suppliers/vendors
  • Ensure supervision is provided and the best quality of work is achieved with adherence to all household standards and expectations
  • Assist in recruitment of new staff
  • Supervise, train and manage an entourage of household staff (cooks, maids, drivers, etc.)
  • Coach and motivate staff to work efficiently and effectively and ensure their work is up to a high standard in terms of service, maintenance and presentation
  • Create and manage full household inventory
  • Care for silver, china, antiques, fine art, luxury cars and other specialist items
  • Manage procurement of all supplies
  • Research and prepare presentations and correspondence
  • Manage bookings, reservations, online transactions
  • Manage the household’s schedules, calendars and arrange appointments
  • Carry out administrative duties including budgeting, petty cash management, bill payments and maintaining records where needed
  • Plan, organise and coordinate events and parties. Liaise with event organisers, caterers etc.
  • Greet and look after all guests and visitors
  • Ensure a well-maintained, safe, secure and clean environment at all times
  • Perform all other miscellaneous tasks as requested by employer
CANDIDATE PROFILE
  • Professional, responsible, trustworthy, discreet and dedicated
  • Highly organised with great attention to detail
  • Team player with a flexible and positive attitude
  • Able to deliver the highest standard of service at all times
  • Able to multi-task, prioritise and efficiently deliver results in a timely manner
  • Able to anticipate and respond appropriately
  • Strong communication and interpersonal skills
  • Effective analytical, planning and problem-solving skills
  • Commercially aware
  • Able to handle confidential information
  • Able to work on own initiative
  • Tech savvy (Mac, Windows, MS Office)
  • Experience in property maintenance, relocations and fit-outs
  • Hold a valid UAE driving licence
 
Due to the high volume of applications we receive at GRS Recruitment, only shortlisted candidates will be responded to.
 
To apply for this position, please email your CV to Hayley Buckle, hayley@grsrecruitment.com quoting the above job reference or call +357 25 342 720 for further information.
Job Summary
  • icon
    27 January 2022
  • icon
    Permanent
  • 2739
  • hayley@grsrecruitment.com