GRS Recruitment is excited to partner with a leading Consultancy Services company in Malta to present an excellent opportunity for a Finance & Administration Executive.
We’re seeking a proactive and detail-oriented individual with a strong background in finance and administration, ideally holding a Diploma or equivalent qualification in Finance, Accounting, or a related discipline. This is a fantastic chance to step into a pivotal role within a dynamic, close-knit team where your contributions will truly make a difference.
DUTIES AND RESPONSIBILITIES
- Assist in maintaining accurate financial records and posting financial data into the accounting system on a regular basis.
- Prepare and process payment requests and issue invoices as required
- Regular follow up in respect to outstanding settlement of professional fees and/or negative balance
- Assist the CFO in coordinating with external auditors and tax advisors to facilitate the completion of audits and tax filings
- Follow up with clients and stakeholders to ensure timely resolution of finance-related inquiries and outstanding payments
- Provide administrative assistance to senior management, including handling confidential agreements and correspondence.
- Liaise with third parties on behalf of management, ensuring smooth communication and follow-ups
- Keep track of key tasks and deadlines, ensuring management is updated and necessary actions are taken
- Maintain and update company and client databases regularly
- Ensure effective communication standards are upheld, with correspondence acknowledged within 1 working day and responded to within 2-3 working days
- Handle additional administrative tasks as required by management
CANDIDATE PROFILE
- Diploma or equivalent in finance, Accounting or a related field
- Five-year experience in a professional office environment with fluency in both written and spoken English
- Medium user level in Microsoft Office Applications (Outlook, Word, PowerPoint, Excel)
- Two-year experience in a professional office environment with fluency in both written and spoken English
- Punctuality and reliability, effective multi-tasking skills, with a meticulous attention to accuracy and detail
- Proven ability to be proactive, take the initiative and act with tact and diplomacy
- Excellent oral and written communication skills and a proven ability to work in a collaborative, international and team-oriented environment
- Discreet and trustworthy individual who has the ability to remain flexible and adapt to business needs
Due to the high volume of applications received at GRS Recruitment, only shortlisted candidates will be responded to.
If you feel you meet the above criteria and are ready to take the next step in your career, we encourage you to apply for this exciting opportunity. Join our client and be a key player in their financial and administrative success!