HR Operations Coordinator

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A global Medical Consultancy company which provides Air Ambulance / aeromedical services is looking for an HR Operations Coordinator to join their team in Malta. You will be responsible for the coordination of all human resources activities for existing projects and new projects within the region, together with ensuring operations receive Quality HR support through the company’s areas of operation. The ideal candidate will have previous experience in Operational HR, ideally in handling remote projects and personnel – maybe a background in crewing or from oil & gas background. If you are looking for an exciting role, then we look forward to receiving your CV for these Malta based HR Operations Coordinator role.
  • Ensuring that all personnel and third party providers operating in the reqion are aware of and adhere to all Company HR related Policies and procedures.
  • Schedule manage and organise the mobilisation of staff members, including the handling of Fitness To Work (FTW) certification, vaccination confirmations visas, flights, accommodation and insurance.
  • Liaising with clients or Project Manager regarding the mobilisation of staff members.
  • Ensure the provision of uniforms, lanyards, and PPE is handled accordingly and as may be needed to all company members of staff.
  • Manage and assist project and operations department personnel in the recruitment of quality personnel including the reviewing/creation of Job Descriptions, recruitment drives and headhunting, the management of applicants and assistance during the interview process as per company policies and procedures.
  • Manage the HR responsibilities of the induction process for all staff members as per company policies and processes..
  • Maintain and manage all HR personnel records keeping all up to date and respecting GDP.
  • Responsible for maintaining an updated roster for all projects and sites.
  • Responsible for drawing up and maintaining country and site organisational charts
  • Approve time sheets received from all sites and ensure they are received by the accounts department in a timely manner.
  • Check, identify and resolve discrepancies in time sheets and payroll records.
  • Provide administrative support to the team as may be needed on a daily basis.
  • Liaise with in-country HR personnel to organise Performance Appraisals, investigate incidents, manage poor performance plans and implement the outcomes of disciplinary procedures as required,
  • Give HR Support to in-country personnel and Project Manager in areas of operation where no in-country HR Resource is available, including Grievances and Disciplinaries
  • Ensure that timelines and deadlines are respected and organise for self and others overtime work where required to achieve deadlines.
  • Work closely with the training department to ensure company and client training requirements are met
  • Ideally a qualification/diploma in HR or relevant field from a recognised academic or industry body such as CIPD
  • Previous experience in Operational HR, ideally in handling remote projects and personnel
  • Ideally a minimum of 2 years’ experience in general HR
  • Able to work under pressure, in a team and on his/her own initiative
  • Excellent Time Management skills
  • Confident user of Microsoft suite
  • High proficiency in English
  • Able to work in ambiguous environment
  • Exciting opportunity
  • Excellent salary
  • Discretionary bonus
  • Diverse team
Due to the high volume of applications we receive at GRS Recruitment, only shortlisted candidates will be responded to.
To apply for this position, please email your CV to Giuseppe Buda, quoting the above job reference or call +356 2778 0664 for further information.
Job Summary
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    22 May 2023
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  • 4129
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