GRS Recruitment is excited to present an opportunity for a Junior Payroll and Administration Executive with a reputable Financial Services company located in Malta. This role is perfect for individuals looking to develop their career in a dynamic environment where their skills in payroll and administration will be valued and utilized effectively. The ideal candidate will report to the HR Executive or HR Manager, or another designated individual as required. Key responsibilities include managing payroll preparation, maintaining employee records, supporting recruitment processes, and ensuring smooth operation of office functions. If you are ready to take the next step in your career as a Junior Payroll and Administration Executive and meet the specified criteria, we encourage you to apply today!
MAIN DUITES AND RESPONSIBILTIES
Payroll Responsibilities:
- Calculate and process payroll for all employees accurately and on time, ensuring compliance with company policies and Maltese employment law.
- Verify and reconcile timesheets, ensuring all hours worked, overtime, leave (including sick leave), and any other applicable adjustments are accurately recorded.
- Process and track various types of leave, including paid and unpaid leave, and ensure proper documentation and payouts.
- Maintain organized and up-to-date payroll records, including employee information, tax withholding forms, and other relevant documentation.
- Calculate wages, deductions (such as Social Security contributions and income tax), and bonuses in accordance with company policies and legal requirements.
- Respond to employee inquiries regarding payroll, benefits, and deductions.
- Keep up-to-date with relevant employment laws, tax regulations and statutory obligations to ensure payroll compliance.
- Work closely with the finance team to address payroll audits and related queries.
- Update the recruitment report on a monthly basis and generate reports as required.
- Assist with the preparation of SSC and FSS tax filings, year-end documentation, including payroll summaries and social security contributions.
- Collaborate with the HR and finance departments to ensure accurate employee data management and communicate any changes in payroll policies or procedures.
- Provide guidance or training to staff and management regarding payroll procedures and statutory compliance.
- Under supervision, handle payroll discrepancies or disputes and work towards resolution.
- Ensure proper retention and secure storage of payroll data according to legal and company standards.
- Identify and implement improvements to enhance payroll accuracy and efficiency.
- Any other duty as may be necessary from time to time.
Administrative Responsibilities:
- Maintain employee performance records to support performance reviews and appraisals.
- Review supporting documents related to all reviews.
- Coordinate and track employee training sessions, workshops, and development programmes.
- Support the HR team with administrative-related tasks.
- Assist in the recruitment process, including posting job advertisements, scheduling interviews, and coordinating new hire onboarding.
- Maintain and update employee records to ensure accuracy and compliance with relevant laws.
- Foster a positive work culture and assist with employee engagement activities.
- Any other duty as may be necessary from time to time.
CANDIDATE PROFILE
- A certificate/diploma (MQF Level 5) or familiarity in Employment Law and/or HR-related qualification
- 2 - 3 years of proven experience in payroll processing and HR administration.
- Experience with payroll software and systems, particularly Shireburn Indigo software.
- Excellent verbal and written communication skills in English.
- Strong attention to detail and accuracy in data entry.
- Excellent organisational and time management skills.
- Ability to handle confidential information with discretion.
- Proficient in Microsoft Office Suite, particularly Excel, and HR management systems.
- Strong communication and interpersonal skills.
- Ability to work independently and adapt to evolving business needs.
- A strong team player.
Due to the high volume of applications, we receive at GRS Recruitment, only shortlisted candidates will be responded to.
To apply for this position, please email your CV to Sarah Miceli, sarah@grsrecruitment.com quoting the above job reference.
