An international service provider is working with GRS to recruit an Office Administrator to join their team in Limassol. This is a flexible role for an energetic administrator who will also provide the telephone answering service, a person who is efficient and able to take initiative to provide solid support to team and management. You will be joining with an international admin team. This position will suit a professional, focused and positive personality. If you feel you have the necessary skills and experience we look forward to receiving your CV for this Limassol based Office Administrator role.
-
Perform day-to-day office administration duties, assist with various admin projects and responsible for people coordination as part of a global team.
-
Maintaining property inventory and security and performing basic property bookkeeping including petty cash.
-
Helping, reporting and resolving any property problems.
-
Provide support for the management of the premises, including office supplies, maintenance of equipment, services and facilities, including all contracts related to premises management.
-
Work away from office on property management matters.
-
Provide support on the administrative and communication aspects of immobile and mobile properties, for the family and the offices worldwide and manage day-to-day affairs including bills, insurance, correspondence and mail outs.
-
Keep and update database of contacts.
-
Filing and scanning for various departments.
-
Manage and coordinate external staff and relationships including cleaners, property agents, travel agents, hotels, and other service providers.
-
Obtain quotations, corporate accounts and discounts.
-
Secure timetable and entry, supervise tradesmen, contractors, suppliers, and arrange for their payment from petty cash.
-
Work a Cisco Systems telephone.
-
Answering internal and external calls and diverting them to the appropriate individuals.
-
Taking detailed messages and passing them on to the team members.
-
Assisting in reception duties by rotation.
-
Welcoming guests and facilitating the visitors to the building, maintaining the visitor record.
-
Setting up conference and video calls, managing conference facilities, and conference room management.
-
Maintain regular communication with the administration team of all office locations.
-
Provide administration support to senior management and to other teams.
-
Consistent and efficient cooperation with the other departments such as HR, Accounting, IT, Legal (compliance).
-
Assisting in HR Administration (for holidays, calendar entries for meetings, conference call set up) when needed.
-
Identifying and helping in recruitment of cleaners, housekeepers, gardeners and other service personnel in Cyprus and if need be, internationally.
-
Arrange as required travel and accommodation for management, staff and visitors, and help prepare for office visits by international staff, clients, and executives.
-
Being aware of building facilities, location, security, and parking arrangements.
-
Assistance in preparation of marketing presentations, graphics and charts.
-
Support and participation in conferences and corporate events.
-
Maintain an office social calendar, organise regular outings and events for maintaining a fun, and supportive company culture and atmosphere.
-
Conducting market research of products, suppliers, competitors.
-
Maintaining document management system.
-
General household and office shopping and errands. Preparation of CEOs household for arrival and looking after needs whilst away.
-
Manage and coordinate corporate and personal gift purchases and ordering flowers.
-
General housekeeping oversight.
-
General PA duties.
-
Travel as required to other office locations when needed.
-
Active involvement in ad-hoc projects.
Due to the high volume of applications we receive at GRS Recruitment, only shortlisted candidates will be responded to.