Office Administrator

icon Malta
icon Human Resources



GRS are working with a Malta based Care Home to recruit Office Administrator, who is passionate in helping fulfill its goal where the elderly are treated with respect and have the opportunity to live fulfilled lives. The Administrator will also be required to deal with finance, logistics, information technology and customer service. If you have one years’ experience in a similar position and looking to pursue a career in a rewarding role, GRS look forward to receiving your CV today for this Office Administrator role.
  • Collate and calculate payroll information and ensure the timely payment of wages to all staff through the continuous updating of time sheets. Knowledge of the Indigo Software Application would be considered an asset. 
  • Process payroll payments through the direct SEPA banking facility. 
  • Ensure all the required FSS documentation required by the Commissioner for Revenue are prepared and submitted within the legal timeframes. 
  • Administer and continuously update the Company’s financial systems on SAGE Financial Software application. This will includes: - 
  • The timely issue of Client’s Invoices and monitoring of all client accounts 
  • Purchase Ledger functions such as issue of orders, inputting of invoices/payments and creditors’ reconciliations 
  • Maintain the petty cash system and continuous reconciliation of any cash receipts and payments 
  • Management of each resident’s personal cash float 
  • Posting of all bank payments and receipts with monthly bank reconciliations 
  • Prepare payments to creditors, suppliers and service providers for approval by the Director 
  • Forward monthly reports/software backups as required by the Company 
  • Any other duties as may be assigned, from time to time, in relation to the financial system. 
  • In liaison with the Director, the issue of Memos and SOPs as and when required 
  • Maintain equipment and supplies warranty records and coordinate requests for both regular and extraordinary maintenance 
  • Coordinate clients’ relocation forms
  • Assertive and able to meet strict deadlines 
  • A minimum of 1 years’ experience in a similar role
  • Gook working knowledge of Sage
  • Knowledge of basic accounting at an O'Level basis.
  • Our client offers a competitive salary offered
Due to the high volume of applications we receive at GRS Recruitment, only shortlisted candidates will be responded to.
To apply for this position, please email your CV to Peter Michael, quoting the above job reference or call +356 2778 0664 for further information.
Job Summary
  • icon
    11 May 2021
  • icon
  • 714