GRS Recruitment is delighted to partner with a leading IT company in Limassol to find a dedicated Office Manager. As an Office Manager, you enter as a key member of the early team. In this pivotal role, you will work closely with the HR and Finance teams to ensure seamless organisational support while providing essential on-the-ground assistance to all employees and senior leadership. You are the heartbeat of the office, ensuring our physical workspace and internal logistics reflect the high standards of our mission. If you feel you have the necessary skills, please apply for this Limassol based role.
MAIN DUTIES AND RESPONSIBILITIES
- Oversee daily office operations and facilities management, providing dedicated support to senior leadership and acting as the primary point of contact for all employees regarding workplace needs.
- Ensure a high-calibre workspace by managing relationships with vendors, landlords, and service providers.
- Manage and oversee the cleanliness of the office, taking full responsibility for the cleaning schedule, whether managed via an in-house cleaner or a cleaning agency.
- Support the initial setup and ongoing maintenance of office spaces (e.g. water filtration systems, coffee machine, etc.).
- Manage and maintain office stock, including refreshments, snacks and general grocery orders.
- Manage stationery and general office supplies to ensure the team is fully equipped
- Handle purchasing of office equipment, furniture, kitchen items, and supplies.
- Monitor and manage the office budget related to operational and supply expenses in constant collaboration with the Finance and HR Departments.
- Partner closely with the HR Department to coordinate onboarding logistics, including workstation setups for all new joiners.
- Support immigration processes by assisting with the collection of documentation from employees and liaising with our external service providers to ensure visa cases are submitted accurately and in a timely manner.
- Assist HR with internal events and support the employee benefit schemes.
- Manage document dispatch via courier or messenger services
- Assist with ad-hoc activities where needed
- Coordinate comprehensive travel arrangements for employees across Cyprus & Munich, including visas, flights, accommodation, and airport pick-up/drop off.
- Ensure absolute accuracy in travel timings and logistics, ensuring seamless transitions for employees travelling.
CANDIDATE PROFILE
- Highly organised and proactive and takes pride in running a seamless office and supporting a high-performing team.
- 4+years in Office Management, Executive Assistant, or Office Administration roles within a professional environment.
- Exceptional organisational logistics and a master of vendor management, proficiency in coordinating with HR and Finance functions.
- Eye for detail and understand the importance of logistics and the impact that seamless execution has in a high growth-environment.
- Proactive Ownership.
SALARY AND BENEFITS
- €33,000 - €41,000 Gross Per Annum.
- Salary will be determined based on experience, qualifications, and skills. The advertised salary range is indicative, any offer will reflect the successful candidate’s suitability.
Due to the high volume of applications, we receive at GRS Recruitment, only shortlisted candidates will be responded to.
To apply for this position, please email your CV to
Emilios Eracleous, emilios@grsrecruitment.com quoting the above job reference or call +357 25 342 723 for further information.
