Office Manager/ PA

icon Limassol
icon Administration & Support
JOB DESCRIPTION

Ref#4008

 

On behalf of our client, a well-established Transportation and Logistics Company with offices globally, GRS Recruitment are looking for an Office Manager/PA to join their Limassol based team. The successful candidate must speak Russian and English on a fluent level and must have at least a 5-years’ experience in a similar role. If you believe you have the necessary set of skills, GRS Recruitment look forward to receiving your CV for this Limassol based Office Manager/PA role.
 
MAIN DUTIES AND RESPONSIBILITIES
  • Responsible for the Company’s document turnover
  • Make sure company agreements, contracts are agreed, executed in line with the Company’s policies and delivered within the set deadlines
  • Corporate documents and agreements management. Make sure documents are properly maintained, filed and stored. Manage external storage facilities
  • Enhance administration systems to increase overall efficiency
  • Communication with Landlord and Building management in respect office premises and car park maintenance
  • Arranging all aspects for functions and events for staff and client i.e., Dinners, Christmas Function, Staff team events, in-house catering etc.
  • Meet and Greet – Company’s guests for meetings, hotel etc.
  • Minute taking for meetings
  • Assist with preparation of forms, label, reports and promotional material including quarterly reports for Board
  • Filing, Photocopying and Scanning
  • Responsible for incoming and outgoing mail/couriers
  • Other task as required by management
  • Responsible for issuing and reconciling petty cash
  • Responsible for stationery, utility bills, office supplies. Maintain and manage office supplies stock as required
  • Ensure cost effectiveness with local suppliers
  • Arrange all office purchasing aspects
  • Maintaining and negotiating company courier account.
  • Organising purchasing of Gifts for local and overseas
  • Assist in ensuring all relevant information is entered into accounting package
  • Provide effective and efficient Secretarial tasks as required
  • Arranging and setting up meetings (internal & external)
  • Handle cost reimbursement process for Director
  • Ad-hoc tasks assigned by Director
  • Organising travel and accommodation arrangements for employees and visitors
  • Issuing of Travel Allowance for staff traveling overseas.
  • Arranging Travel Visa’s if required
  • Assisting with immigration and settlement of Expat Staff
  • Local Transport for staff and visitors
  • Update Staff company lists/organizational charts
  • Maintenance of standards and professional conduct of Staff in line with the Company’s policy
  • Assist in Human Resources
  • Write, update and manage company handbook
  • Other tasks as required
 
CANDIDATE PROFILE
  • 5+ years of previous working experience in a similar role
  • Fluent in Russian and English both written and spoken. Fluency in Greek language will be considered an advantage.
  • High quality level of customer service with the ability to build and maintain relationships
  • Ability to interact and communicate requirements to other staff members and customers in an appropriate and professional manner
  • Well organized and meticulous
  • Being proactive and conscientious in managing the administration of the office
  • Ability to work in a multi-cultural environment
  • Dynamic, outgoing, positive personality
  • Flexibility in working hours
  • Time management and ability to meet deadlines
  • Ability to work as and when required ensuring all tasks are completed on time
  • Ability to work unsupervised
  • Attention to detail
  • Initiative and integrity
  • Organized work habits with system orientation
  • Computer skills in Internet, word, email, excel.
  • Basic Accounting Knowledge
 
Due to the high volume of applications, we receive at GRS Recruitment, only shortlisted candidates will be responded to.
To apply for this position, please email your CV to Ioulia Ananikidou, ioulia@grsrecruitment.com quoting the above job reference or call +357 25 342 720 for further information.
Job Summary
  • icon
    10 August 2022
  • icon
    Permanent
  • 4008
  • Ioulia@grsrecruitment.com
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