", "employmentType": "FULL_TIME", "hiringOrganization": { "@type": "Organization", "name": "GRS Recruitment", "sameAs": "https://www.grsrecruitment.com", "logo": "https://jobs.grsrecruitment.com/webdocs/GRS/CompanySettings/1/Social_Sharing_Logo/GRS logo 2019 black red bar.png"} , "jobLocation": { "@type": "Place", "address": { "@type": "PostalAddress", "addressLocality": "Limassol", "addressRegion": "Cyprus"} } , "title": "Operations Assistant", "validThrough": "2021-10-25", "url": "https://jobs.grsrecruitment.com/job/operations-assistant-2101.aspx", "jobLocationType": "", "directApply": "True"} Operations Assistant Jobs in Limassol Cyprus l GRS Recruitment

Operations Assistant

icon Limassol
icon Other
JOB DESCRIPTION

Ref#2101

 

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On behalf of our client, a well-established Satellite Communication, Logistics and IT company, GRS are recruiting an Operations Assistant to join their team in Limassol. This is an excellent opportunity to work in a fast and challenging environment. If you feel you have the necessary skills and experience, then GRS look forward to receiving your CV.
 
MAIN DUTIES AND RESPONSIBILITIES
  • Issue the invoice for finished cases - Once a service / spare parts delivery completed, the Operations Executive (OE) will turn the case to FINISHED and the Operations Assistant needs to issue the invoice of the case immediately.
  • Receive a folder from Operations Department with all relevant case details (Inquiry, supplier’s quotation, customer’s quotation, PO of the customer, order to supplier, the AWB, receipt of delivery for spares and/or service report for service including the communication of discounts applicable).
  • Chase the subcontractors for the final invoices if the case was subcontracted.
  • Receive the completed T.A.R.F. If the case was performed by own engineer including the relevant invoices for engineers’ expenses related to the case as soon as possible (as per the KPI’s of the Technical Department and OPS).
  • Prepare the case for Invoicing (once receive of all expenses and costs involved relevant to the case) by matching up the supplier invoice with the supplier offer making sure that the maker discounts have been included. To always check to maximize GP where applicable.
  • Advise the supplier to revert with the relevant CN or close the case as per KPI Timeframe and inform supplier accordingly in case the supplier has not provided the pre-agreed discount.
  • Evaluate the offer sent to the customer for a service case with the service Report and prepare the final Invoice within OPS. To evaluate the offer sent to customer with regards to Spare Parts case including the delivery costs and prepare the final invoice in OPS.
  • Prepare the Final Invoice with the Correct Invoice address which is usually indicated on the customers P.O. and or various Purchasing platforms (B2B, SHIPSERVE, etc.).
  • If the final GP% is lower than 8% after all commissions, to hand over the case to the GM, for approval.
  • Enter in OPS the relevant commissions of the final invoice according to intercompany agreements.
  • Print SAF and final Invoice and include them in the folder.
  • Proceed in and send the invoice to the customer once the case is ready and be turned as billable – to be effective minimum 3 months from date of employment at end of induction period – until then accounting dept will be responsible for this.
  • Consolidate information in preparation for entering finance system by finance team.
  • File paperwork for completed/invoiced jobs.
  • Work with credit controller and answer any invoice queries from customers.
  • Report to the Operations Manager and assist with any specific task as required
  • Assist operational team to receive/send out goods.
  • Produce reports upon request
  • Act as a superuser of the Software to assist any new joiner
CANDIDATE PROFILE
  • In depth knowledge of Microsoft Excel/Word etc.
  • Good written and verbal English skills
  • Excellent communication / presentation / organisation skills
  • High level of attention to detail
  • Able to work in a diverse team
  • Minimum of 2 years’ experience in Admin or Operations departments
COMPANY BENEFITS
  • Competitive remuneration package
  • 13th salary
  • Provident fund
Due to the high volume of applications we receive at GRS Recruitment, only shortlisted candidates will be responded to.
 
To apply for this position, please email your CV to Annita Paliou, annitap@grsrecruitment.com quoting the above job reference or call +357 25 342 720 for further information.

 

Job Summary
  • icon
    14 October 2021
  • icon
    Permanent
  • 2101
  • annitap@grsrecruitment.com
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