Private Clients Administrator

A leading Legal & Corporate Services Company is looking for a Private Clients Administrator to join their Residency & Citizenship team in Malta’s capital. This is a lovely, varied role which requires excellent administrative and communication skills. The perfect candidate will be fluent in English, be proficient in CRM systems and have experience in a similar role. If you feel you have the necessary skills and experience for this role, then we look forward to receiving your CV for this Malta based Private Clients Administrator role.

• Ongoing monitoring of the mailboxes and forwarding the request promptly to the relevant advisors, whilst updating client information on the system
• Providing comprehensive administrative assistance to Private clients’ department
• Assisting the team with the preparation of quotations and engagement letters as required
• Updating the company database (when required) with all the records relating to requests, updating interactions and closing opportunities as won or otherwise
• Maintaining quality service by establishing and enforcing organization standards & contributing to team effort by accomplishing related results as needed
• Assistance to private clients with relocation to Malta by coordinating their queries with various stakeholders within and outside the firm
• Ensuring compliance with internal policies and procedures
• Updating and maintaining department’s filing system both electronic and actual original documentation
• Any other task required by the private client’s unit

• Excellent written and spoken English
• Proficient in the use of Microsoft Office and Customer Relationship Management systems
• Computer literate
• Willing to learn quick and grow within the firm
• Mature and independent