Receptionist & Office Administrator

icon Malta
icon Administration & Support
JOB DESCRIPTION

Ref#5644

 

 
A top-tier Legal firm is searching for a Receptionist & Office Administrator to join their young and professional team in Malta. You will assist the Operations Manager and operations team in the running of the front desk as well as undertaking back office administration. The ideal candidate will have an O Level education, be fluent in Maltese & English and have experience in a similar role. If you are looking for a great opportunity, then we look forward to receiving your CV for this Malta based Receptionist & Office Administrator role.
 
MAIN DUTIES AND RESPONSIBILITIES
 
  • Managing front desk and reception tasks
  • Meeting and greeting clients and all visitors to ensure their needs are met, and expectations are exceeded, in a timely and a professional manner.
  • Maintaining client areas to the highest standard
  • Call Taking
  • Handling of Incoming & Outgoing Couriers
  • Monitoring of board rooms to guarantee they are well kept and always replenished.
  • Handling of Administrative Stocks Procurement and the respective process. 
  • Petty Cash Management
  • Managing of assigned tasks and conduct errands to ensure operational continuity.
  • Co-ordination of Routine schedules for Property Maintenance (e.g. Lift, First Aid, etc)
  • Dealing with general administration work to support other departments and Partners
 
CANDIDATE PROFILE
  • Organised with good verbal and non-verbal communication skills 
  • Client oriented 
  • Computer Literate and proficient use of Microsoft Office  
  • Maltese and English speaking
  • Minimum O Level Standard  
 
COMPANYBENEFITS
  • Private health insurance
  • Full training and equal growth opportunities
  • Discounts on retail outlets and eateries... among others
  • Collaboration with Richmond Foundation to support mental well-being
  • Daily supply of fruit and snacks for all
  • Support of career aspirations and personal development
  • Challenging work in a young, dynamic multi-cultural environment
  • Competitive salary and benefits
  • Reimbursement on expenses spent on transport, business attire, sports activities, communications and more!
 
 
To apply for this position, please email your CV to Michelle Cooper, michellec@grsrecruitment.com quoting the above job reference or call +356 2778 0664 for further information.
Due to the high volume of applications we receive at GRS Recruitment, only shortlisted candidates will be responded to.
 
Job Summary
  • icon
    19 March 2024
  • icon
    Permanent
  • 5644
  • michellec@grsrecruitment.com
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