A family office that deals with a variety of long-term investment solutions are working with GRS to recruit a Personal Assistant in Limassol. The successful candidate will have a minimum of 3 years’ experience in a similar role and have excellent command of the English and Russian language. If you have the necessary skills and experience, we look forward to receiving your CV for this Limassol based Personal Assistant role.
MAIN DUTIES AND RESPONSIBILITIES
-
Maintaining the calendar of the investment department in the Family Office: tracking events from banks, funds and advisors dedicated to market analysis and portfolio results,
-
Registration for participation in conferences and events of partners relevant employees of the investment unit of the Family Office
-
Appointment, coordination and technical support of joint calls with external managers, funds and advisors
-
Logistics of regular trips to Cyprus, trips to conferences and meetings of LP funds and with the funds themselves: tickets, taxis, hotels
-
Assistance in resolving issues on provisions, flight passes, visas and permits for business trips
-
Processing correspondence with external managers and funds (stocks, hedge funds, private equity funds) and resolving administrative issues with them
-
Assistance with the preparation of primary documentation necessary for investing in hedge funds, private equity funds, equity funds, active discretionary strategies.
-
Preparation for signing scanning.
-
Working with a selection of corporate documents for investments, auditors, etc., scanning.
-
Tracking the relevance of corporate, tax and AML/KYC information provided to banks, funds and managers, updating relevant questionnaires and documents if necessary.
-
Monitoring of compliance of contractual documentation with the terms of validity and availability of relevant corporate decisions/resolutions.
-
Maintaining an archive of relevant legal and investment documentation
-
Calendar tracking of payment schedules to investment service providers.
-
Initiation of payment instruction (administrative) in the system.
CANDIDATE PROFILE
-
Minimum of 3 years’ work experience as an administrative assistant
-
Understanding the basics of corporate documentation and administrative law
-
Attentiveness, professionalism, organization
-
Fluency in PC, including advanced skills in working with Outlook, Word, Excel, PowerPoint, Adobe Acrobat
-
Skills to quickly search for relevant information on the Internet
-
Ability to learn independently
-
Skills and experience in the operational solution of non-standard problems in a limited time
-
High typing speed
-
Fluency in Russian
-
Fluency in English
-
Competent oral and written speech, business correspondence skills, business communication (in Russian and English)
-
Higher education
Due to the high volume of applications we receive at GRS Recruitment, only shortlisted candidates will be responded to.
To apply for this position, please email your CV to
Elysseos Odesseos, Elysseos@grsrecruitment.com quoting the above job reference or call
+357 25 342 720 for further information.