Senior Trust & Company Administrator

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icon Administration & Support



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Our client, one of the largest independent financial services groups headquartered in the Channel Islands with offices in Malta providing global professional administration services across Private Wealth & Corporate and Pensions. Due to their continued GRS are now looking for an experienced Senior Trust and Company Administrators to join the team. Ideally, you have 3 years relevant experience and perhaps already be studying for the STEP. If you feel you have the necessary skills and experience for this role and wish to join a great company, then GRS look forward to receiving your CV for this Malta-based Senior Trust & Company Administrator role.
  • Reporting to senior management you’ll be responsible for the day-to-day running of a portfolio of clients including trust and companies dealing with a variety of assets in superyachts, property, crewing, pharmaceutical and intellectual property.
  • Ensuring client compliance with various company laws and regulations.
  • Maintaining trust and corporate records.
  • Drafting agenda/minutes/resolutions/proxies in relation to Annual General Meetings and other meetings.
  • Drafting minutes/resolutions in relation to Shareholders, Trustee, and Director’s meetings i.e., opening of bank accounts, resigning/appointing directors and officers, and financial matters.
  • Preparation of other legal documents i.e., Certificate and of Incumbency, Certified Resolutions, Secretary’s Certificates, Agreements.
  • Preparation of Annual Returns and other statutory filings.
  • Drafting letters/emails/faxes to clients and other financial institutions.
  • Managing of due diligence and compliance records for clients’ entities.
  • Managing and organizing filing systems both physical and electronic.
  • Income and fee collection, chasing of invoices where needed.
  • At least 2-3 years relevant experience i.e., Trust Officer and/or Corporate Administrator – able to demonstrate experience in handling complex work.
  • Ideally be studying for the STEP qualification (although not mandatory) and be educated to ‘A’ Level standard.
  • Excellent communication skills, both written and oral in English (Maltese an advantage).
  • Good computer skills including advanced knowledge of Microsoft Word, Excel and Outlook.
  • Self-motivated with the ability to work autonomously and self-organize the workflow.
  • Strong organizational skills and the ability to manage deadlines.
  • Acute time management skills with the ability to multitask.
  • Ability to follow procedures.
  • Excellent attention to detail.
  • Good numeracy, computer skills and a positive ‘can do’ attitude are also required.
  • On-going training and development with professional study support (STEP)
  • Career opportunities and progression
  • Secondment and relocation opportunities
  • Ability to grow and diversify skill set
  • Competitive compensation packages
  • Wellbeing initiatives
  • Opportunity to invest in the Group via staff share ownership scheme
Due to the high volume of applications we receive at GRS Recruitment, only shortlisted candidates will be responded to.
To apply for this position, please email your CV to Gabriella Hansson-Boe, quoting the above job reference or call +356 27780664 for further information.


Job Summary
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    20 November 2022
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  • 4051
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