Trust Administrator

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A boutique Corporate & Trust Provider based in central Malta is searching for a Trust Administrator to organise a multi-jurisdictional portfolio of companies and trusts. The ideal candidate will have 2 to 3 years’ experience in a Trust Administrator or Corporate Administrator role. If you feel you have the necessary skills and experience for this role, then GRS look forward to receiving your CV for this Malta based Trust Administrator role.
  • Organisation of a multi-jurisdictional portfolio of companies and trusts.
  • Ensure client compliance with various company laws and regulations.
  • Maintenance of trust and corporate records.
  • Drafting agenda/minutes/resolutions/proxies in relation to Annual General Meetings and other meetings.
  • Drafting minutes/resolutions in relation to Shareholders, Trustee and Directors meetings i.e., opening of bank accounts, resigning/appointing directors and officers, financial matters.
  • Preparation of other legal documents i.e., Certificate of Incumbency, Certified Resolutions, Secretary’s Certificates, Agreements.
  • Preparation of Annual Returns and other statutory filings.
  • Banking duties for clients, such as creating on-line payments for signatory execution.
  • Drafting letters/emails/faxes to clients and other financial institutions.
  • Managing of due diligence and compliance records for clients’ entities.
  • Managing and organizing filing systems both physical and electronic.
  • Income and fee collection, chasing of invoices where needed.
  • Recording billable time.
  • At least 2-3 years relevant experience i.e. Trust Officer and/or Corporate Administrator – able to demonstrate experience in handling complex work.
  • Excellent communication skills, both written and oral in English.
  • Good computer skills including advanced knowledge of Microsoft Word, Excel, and Outlook.
  • Self-motivated with the ability to work autonomously and self-organize the workflow.
  • Strong organizational skills and the ability to manage deadlines.
  • Acute time management skills with the ability to multi-task.
  • Ability to follow procedures.
  • Excellent attention to detail.
  • Hours of employment are full time 40 hours per week, working between 8am-6pm.
  • Paid holidays will be 24 days plus statutory Maltese public holidays. 
  • Market salary depending on the level of training required and commensurate with experience.
Due to the high volume of applications we receive at GRS Recruitment, only shortlisted candidates will be responded to.
To apply for this position, please email your CV to Laura Constantinou, quoting the above job reference or call +356 27780664 for further information.



Job Summary
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    27 June 2022
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  • 3627