GRS Recruitment are pleased to announce an excellent opportunity for a Permanent Administrative Assistant to join our client, a reputable legal company based in Malta. This role is perfect for someone with a strong background in administration, particularly within the legal sector, who is looking to take the next step in their career in a supportive and dynamic environment.
DUTIES AND RESPONSIBILITIES
-
Providing first line support to lawyers
-
Handling enquiries by telephone and e-mail
-
Maintaining manual and electronic records
-
Opening and archiving of client files
-
Inputting of timesheets
-
Preparing invoices and debt collection
-
Carrying out AML checks on new clients
-
Handling incoming and outgoing mail and couriers
-
Performing general secretarial and office duties, including preparing boardrooms for meetings, greeting clients, filing, scanning and photocopying
-
Running errands in and out of Valletta
-
Providing first line support to lawyers
-
Handling enquiries by telephone and e-mail
-
Maintaining manual and electronic records
-
Opening and archiving of client files
-
Inputting of timesheets
-
Preparing invoices and debt collection
-
Carrying out AML checks on new clients
-
Handling incoming and outgoing mail and couriers
-
Performing general secretarial and office duties, including preparing boardrooms for meetings, greeting clients, filing, scanning and photocopying
-
Running errands in and out of Valletta
CANDIDATE PROFILE
-
Be proficient in written and spoken English and Maltese
-
Have excellent IT proficiency, particularly in MS Office Applications
-
Be able to work well in a team, as well as individually, without supervision
-
Be proactive and take initiative, work well under pressure and demonstrate attention to detail
-
Have very good time-management skills
-
Be organised, self-motivated and possess excellent communication skills
COMPANY BENEFITS
-
Competitive salary and benefits package.
-
Opportunities for professional development.
-
Supportive and collaborative work environment.
-
Comprehensive onboarding and training program.
-
Flexible working hours.
Due to the high volume of applications received at GRS Recruitment, only shortlisted candidates will be responded to.
If you are an enthusiastic and organized individual ready to take on a new challenge as a Permanent Administrative Assistant in the legal industry, we invite you to apply now!