An international Trust services firm is searching for a Junior Corporate & Trust Administrator to join their team in Malta where you will provide a range of corporate & trust administration duties. The role is hybrid (after training) – 3 days at home and 2 days in the office). The ideal candidate will have at least 2 years administration experience. If you feel you have the necessary skills and experience, then we look forward to receiving your CV for this Malta based Junior Corporate & Trust Administrator role.
MAIN DUTIES AND RESPONSIBILITIES
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Organisation of a multi-jurisdictional portfolio of companies and trusts
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Ensure client compliance with various company laws and regulations
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Maintenance of minute books
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Drafting agenda/minutes/resolutions/proxies in relation to Annual General Meetings and other meetings
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Drafting minutes/resolutions in relation to Shareholders and Directors meetings i.e. opening of bank accounts, resigning/appointing directors and officers
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Preparation of other legal documents i.e. Certificates of Incumbency, Certified Resolutions, Secretary’s Certificates, Agreements
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Preparation of Annual Returns and other statutory filings
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Banking duties for clients, such as creating on-line payments for signatory execution
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Drafting letters/emails/faxes to clients and other financial institutions
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Managing of due diligence and compliance records for clients’ companies
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Managing and organizing filing systems both physical and electronic
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Income and fee collection, chasing of invoices where needed
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Recording billable time
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Covering for colleagues when needed
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Such other duties as may from time to time be required by the Employer
CANDIDATE PROFILE
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At least 2 years administrative experience (ideally in a corporate service environment) – able to demonstrate experience in handling complex work
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Excellent communication skills, both written and oral in English
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Good computer skills including advanced knowledge of Microsoft Word, Excel and Outlook
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Administrative roles within a law firm (preferably a corporate department) i.e. legal secretary
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Corporate administrator within a bank, trust, corporate or accountancy office
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Compliance administrator within a bank, law firm or large company
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Self motivated with the ability to work autonomously and self-organize the workflow
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Excellent communication skills, both written and oral in English
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Strong organizational skills and the ability to manage deadlines
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Acute time management skills with the ability to multi-task
COMPANY BENEFITS
Due to the high volume of applications we receive at GRS Recruitment, only shortlisted candidates will be responded to.
To apply for this position, please email your CV to Michelle Cooper, michellec@grsrecruitment.com quoting the above job reference or call +356 21680800 for further information.