GRS Recruitment are working closely with a well-known brand who are searching for an experienced and knowledgeable Executive Assistant to support and work in partnership with the Company’s Management. The role will be based in Limassol. For this position we are looking for someone with a wealth of experience in a similar role supporting Senior Level Management on a day-to-day basis. The successful candidate will be responsible for providing full secretarial support to the management team and ensure a high level of service is maintained. If this sounds like the opportunity you have been looking for reach out to Hayley Buckle at GRS Recruitment for more information.
MAIN DUTIES AND RESPONSIBILITIES
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Acting as a first point of contact: dealing with correspondence, emails, phone calls, manage and maintain the MD’s diary and all business and travel requests.
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Responsible for all Travel Arrangements of the Management: travel reservations, accommodations, tickets for domestic or foreign travel by air, rail, or other means of transportation. Booking hotels, handling accommodations, etc.
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Ensure busy diary commitments, papers, travel arrangements, visas and accommodation are managed effectively including producing a daily folder with diary, necessary papers etc. and troubleshooting problems.
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Process Management’s orders (luxury items, general shopping etc) through email, online sites or telephone calls. Track shopping packages and assist with replacement of orders and exchanges.
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Take notes and provide general assistance during presentations and meetings.
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Screening phone calls, enquiries, and requests, and handling them when appropriate.
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Carrying out specific projects and research as requested.
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Responsibility for accounts and budgets.
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Ensure guests of the Company are well taken care of (accommodation, transportation etc.) Provide a service that is in line with the MD’s work habits and preferences.
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Devising and maintaining office systems, including data management and filing.
CANDIDATE PROFILE
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Solid PA/secretarial experience at a senior level.
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Excellent command (fluent) of English language.
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Experience in travel arrangements: flights, hotels, transportation.
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A good deal of common sense, etiquette and an ability to think on one’s feet.
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University degree relevant to this position will be considered an advantage.
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Good computer literacy (MS Office, Excel, PowerPoint) and professional telephone manners.
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Excellent organizational skills, communication skills, both verbal and written.
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Proven ability to work under pressure and to tight deadlines.
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Well presented - Highly personable - Flexible and mature approach with ability to work unsupervised.
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Bright, confident personality.
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Able to travel for short periods if required.
Due to the high volume of applications we receive at GRS Recruitment, only shortlisted candidates will be responded to.
To apply for this position, please email your CV to
Hayley Buckle,
hayley@grsrecruitment.com quoting the above job reference or call
+357 25 342 720 for further information.