GRS Recruitment is working in a close partnership with a private family office in Limassol, seeking an exceptional Executive Assistant to provide high-level, discreet and proactive support to the Principal and the wider family office. This is a unique opportunity for an experienced Executive Assistant, Personal Assistant or Family Office professional who thrives in a fast-paced, international and highly confidential environment. The successful candidate will initially be based in Limassol, Cyprus, with a planned relocation to Switzerland in 2026/2027. The role will involve working across multiple international time zones and therefore requires a highly flexible approach to working hours. Working closely with the Principal and CEO, you will become a trusted and integral part of the family office, taking ownership of complex professional and personal arrangements and ensuring that every aspect of the Principal and CEO schedules and day-to-day requirements runs seamlessly. This role is suited to someone who is naturally proactive, polished, discreet and solutions-oriented someone who anticipates requirements rather than simply responding to them.
DUTIES AND RESPONSIBILITIES
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Provide high-level executive and personal support to the Principal the CEO with the utmost discretion and confidentiality
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Manage complex calendars, appointments, meetings, commitments and international schedules
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Coordinate sophisticated international travel and itineraries, including last-minute changes and arrangements
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Work effectively across multiple international time zones
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Manage a combination of professional and personal responsibilities with complete discretion
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Coordinate with external advisors, professional service providers, household contacts and other trusted stakeholders
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Organise private events, reservations, travel arrangements and other lifestyle requirements
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Anticipate the Principal's needs and proactively resolve issues before they arise
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Handle sensitive, confidential and private information with absolute professionalism
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Support the smooth day-to-day operation of the family office and ensure a seamless service at all times
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Maintain exceptional standards of organisation, responsiveness and attention to detail
CANDIDATE PROFILE
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Fluent Russian and English – Essential
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Currently based in Cyprus
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Legally entitled to work in Cyprus without requiring visa or work permit sponsorship
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Willing and able to relocate to Switzerland in 2026/2027
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Previous experience as an Executive Assistant, Personal Assistant, Private PA or Family Office Assistant
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Experience supporting a UHNW individual, family office, private office or senior executive would be highly advantageous
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Exceptional discretion and an uncompromising approach to confidentiality
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Excellent organisational and time-management skills
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Comfortable working with multiple international time zones
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Highly flexible regarding working hours and availability when required
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Professional, polished and service-oriented manner
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Naturally proactive, resourceful and capable of anticipating needs
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Strong communication and interpersonal skills
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Excellent attention to detail and the ability to manage multiple priorities simultaneously
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Must be able to travel freely internationally and be comfortable with international travel
SALARY AND BENEFITS
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Salary will be determined based on experience, qualifications, and skills. The advertised salary range is indicative, any offer will reflect the successful candidate’s suitability.
Due to the high volume of applications received at GRS Recruitment, only shortlisted candidates will be contacted.
To apply for this position, please email your CV to
Hayley Buckle, hayley@grsrecruitment.com quoting the above job reference or call +357 25 342 724 for further information.