GRS Recruitment is working on behalf of a prestigious multinational organisation to recruit an experienced and highly professional Executive Office Manager for its impressive three-floor offices in Nicosia. This is a senior and highly trusted position within a lean team, offering significant responsibility and variety. The successful candidate will take ownership of the day-to-day operation of the Nicosia office while providing high-level administrative and operational support to the senior leadership team. Working closely with the CEO, CFO and wider office team, the Executive Office Manager will take ownership of a broad range of operational, administrative and office management responsibilities, ensuring the smooth running of the Nicosia office while enabling senior leadership to focus on strategic business priorities. We are looking for an exceptionally organised, proactive and hands-on professional who is equally comfortable managing a prestigious corporate office, supporting senior executives, coordinating international travel, liaising with suppliers and landlords, and assisting with basic bookkeeping and financial administration. A high-calibre, experienced and exceptionally capable professional who is accustomed to working within a demanding corporate environment and is comfortable taking genuine ownership of their responsibilities. If you feel you have the necessary skills, please apply today.
MAIN DUTIES AND RESPONSIBILITIES
Office & Facilities Management
- Take full ownership of the smooth and professional day-to-day operation of the Nicosia office.
- Oversee the facilities and general management of the company's three-floor office premises.
- Act as the primary point of contact for the landlord, building management, suppliers, contractors and service providers.
- Ensure office equipment, facilities and services are fully operational and maintained to an excellent standard.
- Coordinate repairs, maintenance, office supplies and other facilities-related requirements.
- Manage relationships with external vendors and service providers, ensuring consistently high standards.
- Support the day-to-day needs of employees based within the Nicosia office.
- Ensure the office provides a professional and welcoming environment for employees, executives, clients and international visitors.
Executive & Administrative Support
- Provide high-level administrative and coordination support to the CFO, Director and wider senior team.
- Assist with meetings, appointments, schedules and general business administration as required.
- Coordinate arrangements for international employees, executives and other visitors travelling to Cyprus.
- Take ownership of routine administrative and operational matters to reduce the day-to-day workload of senior management.
- Prepare and maintain documentation, records and other administrative information as required.
- Handle confidential, sensitive and commercially important information with complete discretion.
- Anticipate requirements and resolve operational issues proactively, without the need for constant direction.
Travel Management
- Take ownership of corporate travel coordination, working closely with the company's appointed travel agency.
- Arrange flights, hotels, transfers and other travel requirements for executives and employees.
- Prepare and coordinate complete travel itineraries, ensuring all arrangements are communicated clearly.
- Manage changes, cancellations and last-minute travel requirements efficiently.
- Assist with visa arrangements and supporting travel documentation when required, liaising with travel agencies, employees and other relevant parties.
- Maintain accurate records relating to corporate travel and assist with associated travel administration and expenses.
Basic Bookkeeping & Financial Administration
- Provide support with basic bookkeeping and day-to-day financial administration.
- Assist with invoices, receipts, expense records and general financial documentation.
- Maintain accurate records and ensure relevant paperwork is appropriately organised and filed.
- Liaise with the CFO and other relevant stakeholders regarding financial administration when required.
- Support other straightforward accounting-related administrative tasks within the scope of the position.
CANDIDATE PROFILE
- Significant previous experience as an Executive Office Manager, Senior Office Manager, Administration Manager, Executive Assistant, or in a similarly senior operational support position.
- Proven experience managing a busy professional or corporate office environment.
- Previous experience supporting Directors, C-suite executives or other senior stakeholders.
- Strong facilities management and supplier/vendor coordination experience.
- Experience coordinating international business travel, including flights, accommodation, itineraries and associated arrangements.
- Previous exposure to visa coordination and international travel documentation would be advantageous.
- Experience or knowledge of basic bookkeeping and financial administration.
- An LCCI qualification or higher in Bookkeeping or Accounting would be highly advantageous.
- Strong numerical skills and confidence working with invoices, expenses, records and routine financial documentation.
- Excellent organisational, administrative and problem-solving skills.
- The ability to prioritise effectively and manage multiple responsibilities simultaneously.
- A proactive, hands-on approach with the ability to identify what needs to be done and take ownership.
- Exceptional attention to detail.
- Excellent communication and interpersonal skills, with the confidence to engage professionally with employees, senior executives and external stakeholders.
- A polished, professional and service-oriented approach.
- A high degree of discretion, integrity and confidentiality.
- Fluency in both Greek and English, written and spoken.
- Strong Microsoft Office and general computer skills.
SALARY AND BENEFITS
- Salary will be determined based on experience, qualifications, and skills. The advertised salary range is indicative, any offer will reflect the successful candidate’s suitability.
Due to the high volume of applications, we receive at GRS Recruitment, only shortlisted candidates will be responded to.
To apply for this position, please email your CV to
Hayley Buckle, hayley@grsrecruitment.com quoting the above job reference or call 25342724 for further information.