Our esteemed client, a well-established Group of Companies based in Malta, is seeking an Executive Operations Assistant to join the team. The CEO is looking for a proactive, detail-oriented and versatile Executive Operations Assistant to support across meetings, projects and contracts; with plenty of opportunities to learn and grow professionally. If you feel you have the necessary skills, please apply today for this Malta based role.
MAIN DUTIES AND RESPONSIBILTIES
- Managing CEO’s meetings and diary
- Acting as a first point of contact for internal and external stakeholders
- Preparing agendas, taking minutes and following up on actions arising from meetings
- Handling confidential and sensitive information with discretion
- Assisting in reviewing, preparing and organising contracts, agreements and any other legal document as required
- Liaising with legal advisors, consultants and internal teams regarding contractual matters
- Maintaining structured and accurate filing of contracts and project documentation
- Shadowing the CEO in meetings, including internal management and external client/project meetings
- Supporting the CEO on ad-hoc business projects and initiatives
- Tracking projects milestones, deadlines and deliverables as requested
- Coordinating between departments to ensure timely execution of tasks and decisions
- Drafting professional correspondence, reports and presentations
- Following up with departments on agreed actions and priorities
CANDIDATE PROFILE
- A proactive thinker who can manage competing priorities with ease
- Strong attention to detail and excellent organisational skills
- Confident communicating with internal teams, clients, and stakeholders
- Comfortable handling confidential information
- Previous experience supporting senior executives is a plus
Due to the high volume of applications, we receive at GRS Recruitment, only shortlisted candidates will be responded to.
To apply for this position, please email your CV to
Sarah Miceli, sarah@grsrecruitment.com quoting the above job reference.