On behalf of our esteemed client, a leading and well-established technology company with a strong global presence, GRS is thrilled to announce an opening for a Facilities Specialist based in the vibrant city of Dubai.
As a Facilities Specialist, you will play a crucial role in ensuring the seamless operation and management of the company’s facilities, contributing to the overall success and efficiency of the organization. If you have a proven track record in facilities management, a keen eye for detail, and the ability to oversee a wide range of building and maintenance services, we would love to hear from you.
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Responsible for the full spectrum of Facilities BAU support, including company license renewal, customs clearance and staff visas (new, renewals and cancellations) with Dubai Government
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Support Facilities and Physical Security functions in managing all aspects of office facilities and safety
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Assist with space planning and project management for office expansion / restack including space review / planning, trail fit, fit-out design, risk assessment, tendering, management approval, renovation and contract execution
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Liaise with senior management, stakeholders, users, vendors, consultants, landlord / building management company and property insurance brokers and insurers
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Vendor management for all relevant operational service required, including facilities and equipment replacement / maintenance plan, security control, janitorial services and service delivery standard etc.
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Act as the first point of contact for the overall Facilities Management operations including emergency response (on a 24x7 basis), incidents/ emergency handling/ reporting
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Develop positive relationships for external and internal stakeholders for all Facilities Management issues in the responsible cities/region.
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Ensure legal compliance in relation to all E&M, building / office facilities
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Regular review of office user guide, policy and procedure and monitor the effectiveness during execution
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Prepare, control and monitor budget to ensure smooth operations in a cost-effective manner
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Manage and monitor the performance of outsourcing service provider
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Manage and control potential risks and safety hazard associated within portfolio
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Regular reporting to Facilities lead based in the UK
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Support the physical security audit annually
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Manage monthly Facilities invoice payment on time
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Coordinates employee engagement initiatives, ensuring consistency in corporate programs and activities, working within a defined budget, as required, for location operation
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Support all travel arrangements for team members and visiting teams to Dubai.
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Assisting the team members in the Dubai office with any company/ office admin
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Work closely with the EMEA Regional Head to coordinate signatures and provide administrative support as needed.
Due to the high volume of applications we receive at GRS Recruitment, only shortlisted candidates will be responded to.