Our client, a Family Office based in Limassol, is seeking an experienced Investment Back Office Specialist to join their team. This is a hands-on operational role with responsibility for supporting the day-to-day management, monitoring and consolidation of a diverse global investment portfolio. The successful candidate will work across multiple asset classes, including public equities, fixed income, hedge funds, private equity, venture capital, private infrastructure and real estate, ensuring that investment transactions, cash movements, portfolio records and supporting documentation are accurately maintained and reconciled. The role would suit a highly organised and detail-focused investment operations professional who is comfortable working with banks, custodians, investment platforms and complex financial data within a confidential environment.
Working Model: Fully Onsite
Working Hours: 10:00 – 19:00
DUTIES AND RESPONSIBILITIES
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Monitor daily cash movements across investment companies, including dividends, coupons, interest payments, inflows and outflows.
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Liaise with banks and counterparties regarding cash movements, investment transactions and operational matters.
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Monitor the status of securities trades, overdrafts and corporate actions.
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Maintain and regularly update investment transaction data within Addepar.
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Monitor online portfolio accounts and identify and investigate potential discrepancies.
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Coordinate capital calls, ensuring timely execution and accurate recording of capital distributions and stock distributions.
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Manage capital call processes across custodian banks and direct private equity investments.
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Monitor private equity investment platforms for tax reports, annual reports and other relevant documentation, ensuring records are appropriately maintained.
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Prepare detailed investment transaction schedules for the Family Office’s investment companies.
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Assist in preparing consolidated Net Asset Value (NAV) statements and management reporting for internal records and the UBO.
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Prepare monthly cash inflow and outflow reporting.
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Prepare quarterly schedules covering brokerage and custody fees across personal and corporate investment accounts.
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Ensure investment documentation and financial records are maintained accurately and are readily available for internal or external review.
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Support year-end audit and tax filing processes by preparing documentation, schedules and responses to information requests.
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Conduct reviews and reconciliations of financial records, assisting with the identification and correction of accounting or reporting discrepancies.
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Undertake additional investment operations and back-office responsibilities as required.
CANDIDATE PROFILE
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Previous experience within an investment back office, middle office, investment operations or fund administration position.
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Experience gained within a Family Office, Private Bank, Asset Management company, Wealth Management firm, Fund Administrator or similar investment environment would be highly advantageous.
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Bachelor’s degree in Finance, Accounting, Economics or another relevant discipline.
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Good understanding of financial markets and investment operations.
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Knowledge of liquid asset classes, including equities, bonds and ETFs.
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Exposure to alternative investments such as private equity, venture capital, investment funds, co-investments and SPVs.
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Strong reconciliation and financial data management skills.
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Advanced Microsoft Excel skills are essential.
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Previous experience with Addepar or another portfolio management, aggregation or investment reporting platform would be a strong advantage.
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Professional fluency in English, both written and spoken.
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Ability to communicate effectively with international banks, custodians, investment managers and other external counterparties.
SALARY AND BENEFITS
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Salary will be determined based on experience, qualifications, and skills. The advertised salary range is indicative, any offer will reflect the successful candidate’s suitability.
Due to the high volume of applications received at GRS Recruitment, only shortlisted candidates will be contacted.
To apply for this position, please email your CV to
Hayley Buckle, hayley@grsrecruitment.com quoting the above job reference or call +357 25 342 724 for further information.