GRS Recruitment are seeking a highly organised and proactive Office Administrator to join a well-established and internationally recognised brand based in Limassol. This role is ideal for a detail-oriented professional who enjoys working in a fast-paced environment and supporting the smooth day-to-day operations of the business.
DUTIES AND RESPONSIBILITIES
Vendor & Supplier Coordination
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Obtain and evaluate quotations from vendors and suppliers.
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Coordinate equipment purchases and ensure timely delivery of orders.
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Monitor office supply inventory, conduct stock checks, and place replenishment orders as required.
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Maintain strong relationships with suppliers and service providers.
Financial & Document Administration
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Process invoices, payments, and petty cash transactions accurately and efficiently.
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Assist with monthly invoice reconciliation and closing procedures.
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Review utility bills, maintain electronic records, and submit documentation to the accounting department.
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Ensure accurate and organised electronic filing of company documents and records.
Administrative Support
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Manage calendars, schedule meetings, and coordinate appointments.
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Prepare, distribute, and maintain meeting minutes.
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Arrange courier services and coordinate assignments with company drivers.
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Administer company mobile SIM card requests and employee allocations.
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Handle office communications, including answering, screening, and directing telephone calls.
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Provide general administrative support to management and various departments.
Travel & Logistics
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Organise business travel arrangements, including flights, accommodation, and transportation.
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Coordinate company vehicle-related administration, including fuel transaction processing and related documentation.
CANDIDATE PROFILE
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Previous experience in an administrative, office support, or secretarial role.
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Relevant training or qualifications in Administration, Business Support, or a related field.
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Secretarial Studies qualification will be considered an advantage.
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Excellent written and verbal communication skills in English.
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Strong computer literacy and proficiency in Microsoft Office applications.
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Ability to manage multiple tasks simultaneously and work independently.
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Strong organizational and time-management skills.
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Professional and tactful approach when dealing with people from diverse cultural and professional backgrounds.
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Ability to maintain confidentiality and handle sensitive information with discretion.
Key Competencies
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Strong attention to detail and accuracy.
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Customer-focused and service-oriented mindset.
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Analytical thinking and problem-solving abilities.
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Proactive attitude with the ability to take initiative.
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Excellent interpersonal and communication skills.
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Ability to build positive working relationships with a variety of personalities and stakeholders.
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Reliable, adaptable, and highly organized.
COMPANY BENEFITS
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Opportunity to join a reputable and well-known international brand.
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Stable, full-time employment in a professional working environment.
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Exposure to a dynamic and multicultural workplace.
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Opportunities for professional growth and development.
Due to the high volume of applications received at GRS Recruitment, only shortlisted candidates will be responded to.
To apply for this position, please email your CV to
Hayley Buckle, hayley@grsrecruitment.com quoting the above job reference or call +357 25 342 724 for further information.