On behalf of our client, a leading professional services organisation, GRS are recruiting an Office Administrator who will report to the HR Manager. The selected candidate will be driven, ambitious and enjoy working in a challenging, fast-paced environment. This role calls for someone the candidate will provide administrative support in the day-to-day running of the HR department and other functions within the Company. The ideal candidate will be a people person, with strong organisational skills and prior experience working within an HR function. If you feel you have the necessary skills and experience, then we look forward to receiving your CV for this Malta based Office Administrator role.
MAIN DUTIES AND RESPONSIBILITIES
-
Assist the HR Manager with onboarding and offboarding duties for all employees
-
Assist with applications and renewal of work permits & visas including setting up appointments, obtaining copies of issued permits
-
Draft HR documents including agreements and addendums
-
Create and maintain e-files and physical files for all employees
-
Maintain HR database and ensure it is kept up-to-date at all times
-
Take ownership whilst liaising with other managers to gather information (ex: basic & overtime hours, leave & sick leave availed of etc) and generate timesheets required for processing payroll
-
Administer employees’ Health Insurance and follow-up on claims submitted when necessary
-
Assist with the coordination of office/staff events and teambuilding activities
-
Liaise with the marketing team on upkeeping of our social media platforms
-
Manage agendas including, meeting requests, coordinating travel arrangements and other ad-hoc administrative duties
-
Maintain logs for company property including keys, uniforms and other fixed assets
-
Handling incoming and outgoing correspondence
-
Other Ad-Hoc duties
CANDIDATE PROFILE
-
6+ months working in this of a similar role
-
Meticulous attention to detail
-
Highly organized and works well under pressure
-
Effective communication skills verbal and written
-
A strong team player
COMPANY BENEFITS
-
Opportunities for career development
-
A flexible approach to work
-
Private health insurance scheme
-
Exciting and friendly work environment
-
Competitive salary package
-
An active social committee, organising various fun and team-building events on a regular basis
Due to the high volume of applications we receive at GRS Recruitment, only shortlisted candidates will be responded to.
To apply for this position, please email your CV to Sarah Miceli, sarah@grsrecruitment.com quoting the above job reference.