Our esteemed client, a well-established construction company based in Larnaca, is seeking a dedicated Office Manager. The Office Manager will be responsible for overseeing the day-to-day administration and operations of the company, ensuring the smooth functioning of all office activities and supporting management in the execution of development, sales, marketing, and administrative functions. The role requires a highly organised, proactive, and detail-oriented individual capable of coordinating multiple stakeholders, managing office procedures, supporting commercial activities, and ensuring that projects progress efficiently and according to schedule. If you feel you have the necessary skills, please apply today.
MAIN DUTIES AND RESPONSIBILITIES
- Manage the daily operations of the office.
- Maintain office systems, records, and filing procedures.
- Coordinate correspondence, documentation, and communications.
- Organise meetings, prepare agendas, and record minutes when required.
- Manage office supplies, equipment, and service providers.
- Ensure efficient administration and workflow across all departments.
- Manage and update the CRM system.
- Register and monitor incoming enquiries.
- Coordinate appointments, meetings, and property viewings.
- Assist in preparing sales reports, price lists, brochures, and presentations.
- Coordinate with marketing agencies and external suppliers.
- Support event planning, launches, and promotional activities.
- Act as the first point of contact for clients, suppliers, consultants, and business partners.
- Ensure professional and timely communication with all stakeholders.
- Coordinate meetings and maintain communication records.
- Assist with customer service and client follow-up activities.
- Assist with invoice processing and payment tracking.
- Coordinate documentation with accountants and auditors.
- Assist in budget monitoring and expense tracking.
- Support management with administrative and reporting requirements.
- Assist with recruitment processes and onboarding of new employees.
- Maintain employee records and documentation.
- Coordinate training sessions and staff meetings.
- Support the implementation of company policies and procedures.
- Monitor office attendance and leave records.
- Timely completion of administrative tasks.
- Accuracy and organisation of company records.
- Meeting and deadline coordination effectiveness.
CANDIDATE PROFILE
- Degree or Diploma in Business Administration, Management, Real Estate, Marketing, or a related field.
- Minimum 3 years of experience in office management, administration, project coordination, or a similar role.
- Experience within the real estate, construction, development, or professional services sector will be considered an advantage.
- Excellent command of English and Greek, both written and spoken.
- Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).
- Experience with CRM systems and project management software is desirable.
- Practical experience dealing with the Cyprus Land Registry, Tax Department, local authorities, and government services.
- Understanding of property transfer procedures, title deed processes, VAT applications, and development-related documentation.
SALARY AND BENEFITS
- €24,000 – €30,000 Gross Per Annum
- Salary will be determined based on experience, qualifications, and skills. The advertised salary range is indicative, any offer will reflect the successful candidate’s suitability.
Due to the high volume of applications, we receive at GRS Recruitment, only shortlisted candidates will be responded to.
To apply for this position, please email your CV to
Kristina Razorenova, kristina@grsrecruitment.com quoting the above job reference or call +357 25 342 730 for further information.