Office Manager/ PA

icon Limassol
icon Administration & Support
JOB DESCRIPTION

Ref#3198

 

On behalf of our client, a group of companies specializing in Maritime and Shipping Services, GRS Recruitment is looking for an Office Manager/ PA for their Limassol based team. The successful candidate must have the ability to anticipate needs and have excellent communication skills and a high level of professionalism. If you believe this role is for you, GRS Recruitment look forward to receiving your CV for this Limassol based Office Manager/ PA role.
MAIN DUTIES AND RESPONSIBILITIES
  • Support and act as the assistant of the Managing Director
  • Schedule meetings and appointments
  • Provide general support to visitors
  • Assist in the onboarding process for new hires
  • Liaise with facility management vendors, including cleaning services. etc
  • Partner with HR to update and maintain office policies as necessary
  • Organize the office layout and order stationery and equipment
  • Maintain the office condition and arrange necessary repairs
  • Organize office operations and procedures
  • Maintain and update companies’ material (printed and digital) website and social media accounts with content such as new services, principals, participation at exhibitions and press releases
  • Prepare required material and briefs to order any job from third parties
  • Conduct yearly strategy meeting/ event of all offices under the Company
  • Assist in all official Seminars and Presentations made by the Company and the Group of Companies, where appropriate
  • Prompt and source new leads for sales teams
  • Collaborate with other members of the group and assist whenever needed
  • Coordinate and follow up the reporting of all companies under the Group Company on a weekly basis
  • Monitor customers’ contracts in terms of validity, number of vessels, prices, cost etc.
  • Identify trading opportunities and negotiate with suppliers and customers
  • Build strong relationships with customers
  • Search for new business opportunities in maritime e-publications and industry printed literature
  • Establish and develop a new business opportunity with potential customers
  • Follow up the existing Pricing system
  • Keep the Company’s portfolio updated and relevant
  • Visit exhibitions or principals, locally or internationally, to gain information on new products and emerging markets whenever is needed
  • Facilitate the Quality Manager for the most efficient implementation of the ISO 9001:2015 system
  • Control external communication regarding the performance of the company and the quality system
CANDIDATE PROFILE
  • At least 5 years of previous working experience in a similar role
  • Holder of bachelor’s degree in Business Management will be considered an advantage
  • Strong command of Microsoft Office and computer literacy
  • Fluency in Greek and English languages both verbal and written
  • Excellent time-management skills
  • Strong communication skills
  • Out-going personality
COMPANY BENEFITS
  • Attractive remuneration package including 14th salary
  • Provident Fund

Due to the high volume of applications, we receive at GRS Recruitment, only shortlisted candidates will be responded to.

To apply for this position, please email your CV to Ioulia Ananikidou, ioulia@grsrecruitment.com quoting the above job reference or call +357 25 342 720for further information.

Job Summary
  • icon
    24 May 2022
  • icon
    Permanent
  • 3198
  • Ioulia@grsrecruitment.com