Our esteemed client, a prominent company within the Hospitality industry based in Paphos, is seeking a dedicated and professional Personal Assistant to support the Group Executive Chef. The ideal candidate will bring previous experience as an Executive Assistant or Personal Assistant, ideally with a background in Hospitality, ensuring seamless support at a senior level in a dynamic environment. This is a fantastic opportunity to be part of a reputable organisation that values integrity and efficiency. If you feel you have the necessary skills, please apply today for this Paphos based role.
MAIN DUTIES AND RESPONSIBILITIES
- Handle the day-to-day administrative work of the department including but not limited to information distribution, special events and requests, E-mail, telephone, and filing.
- Assist with menu updates, formatting and distribution through digitally, electronically and printed, in cooperation with the Executive Chef and according to the F&B weekly restaurant and events program.
- Establish and maintain positive and effective employee and inter-departmental working relationships.
- Coordinate with the kitchen management team all maintenance issues, ensure corrective actions are made, reported and follow up /completion is achieved.
- Maintain and update weekly staff schedules, day off requests, attendance records and reports are completed and submitted in a timely matter as per standards.
- Update and reproduce all kitchen SOP’s, recipes and other files concerning kitchen operations.
- Prepare and distribute internal communication, notices, briefings and reports for the kitchen team on behalf of the Executive Chef.
- Provide administrative support in relation to budgeting, cost control, and all required month end reports including transfers and stock taking.
- Arrange internal/external appointments for the Executive Chef and assistants.
- Keep an up-to-date hotel Policies and Procedures file and up-dated files on all F&B and essential hotel matters.
- Coordinate training schedules, orientations, introductions, paperwork and administrative requirements for all new and existing team members.
- Liaise with HR, Finance, Purchasing, and other departments to ensure timely completion of administrative tasks.
- Perform other duties as assigned and provide general administrative support to the Executive Chef and senior kitchen management.
- Maintain all documentation regarding HACCP in compliance with hygiene and food safety standards by distributing, checking and filing the monthly paperwork from each department.
- Liaise with the external Laboratories regarding the food sample schedules.
- Ensure kitchen order sheets are printed and submitted according to procedures.
CANDIDATE PROFILE
- Previous experience in an administrative, coordinator, or secretary role (hospitality industry experience preferred).
- Knowledge of HACCP and food safety standards will be considered an advantage.
- Fluency in English and Greek languages.
- Professional communication skills, both written and verbal.
- Proficiency in MS Office (Word, Excel, Outlook) and comfort with office systems.
- Excellent organizational skills with strong attention to detail and accuracy.
- Ability to manage multiple priorities and work to deadlines.
- Ability to work independently, taking initiative to create better productivity.
- Discretion and confidentiality in handling sensitive information.
COMPANY BENEFITS
- Attractive remuneration package.
- Provident Fund.
- Staff discounts.
- Free meals on duty.
- Employee Appreciation Program and Reward Scheme.
- Great work-life balance.
- Comprehensive new staff induction programmes.
- Group-wide professional development opportunities across countries and properties
- Continuous training opportunities.
Due to the high volume of applications, we receive at GRS Recruitment, only shortlisted candidates will be responded to.
To apply for this position, please email your CV to
George Zannides, george@grsrecruitment.com quoting the above job reference or call +357 25 342 720 for further information.