A leading law firm is looking for an Executive Assistant to support the Senior Partner with her duties. This is a varied role covering all aspects of an Executive Assistant role. The ideal candidate must be trustworthy, work calmly under pressure and possess exceptional multitasking skills to work in a fast-paced environment. If you feel you are looking to join a reputable and stable firm, then we look forward to receiving your CV for this Malta based, high-calibre, Executive Assistant role.
MAIN DUTIES AND RESPONSIBILITIES
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Manage Senior Partner’s electronic diary, assessing priority of appointments and redirection as necessary
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Screen phone calls, inboxes and post, and direct them to the departments accordingly.
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Liaise with clients and staff on behalf of Senior Partner
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Perform relevant administrative tasks, including data management and filing and assist administrative team with ongoing projects
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Schedule regular meetings with Senior Partner, to follow up on pending matters.
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Coordinate, review, schedule documents to be signed by Senior Partner
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Assist with Partner’s errands and requests both personal and work related.
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Log Partner’s tasks and meetings
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Organise client lunches
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Coordinate Senior Partner travel arrangements
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Any other duties as may reasonably be required by the Senior Partner
CANDIDATE PROFILE
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A Level Standard of Education, preferably holding A Level in English
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Previous experience in a similar role
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Excellent IT Skills with a sound knowledge of Microsoft Office, Word, Excel & Powerpoint
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Organised & efficient and attentive to detail
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Excellent interpersonal and communication skills
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Flexible and proactive approach to work
COMPANY BENEFITS
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High-profile role!
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Tailored on the job training
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Support of career aspirations and personal development
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Challenging work in a young, dynamic multi-cultural environment
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Competitive salary and benefits
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Stable and strong international background
Due to the high volume of applications, we receive at GRS Recruitment, only shortlisted candidates will be responded to.