", "employmentType": "FULL_TIME", "hiringOrganization": { "@type": "Organization", "name": "GRS Recruitment", "sameAs": "https://jobs.grsrecruitment.com/", "logo": "https://jobs.grsrecruitment.com/webdocs/GRS/CompanySettings/1/Social_Sharing_Logo/GRS logo 2019 black red bar.png"} , "jobLocation": { "@type": "Place", "address": { "@type": "PostalAddress", "addressLocality": "Valletta,", "addressRegion": "MALTA"} } , "title": "Personal Assistant", "validThrough": "2022-01-02", "url": "https://jobs.grsrecruitment.com/job/personal-assistant-2257.aspx"} Personal Assistant Job in Malta | GRS Recruitment

Personal Assistant

icon Malta
icon Administration & Support
JOB DESCRIPTION

Ref#2257

 

A leading Law Firm is looking for a Personal Assistant to support the Senior Partner with her duties. This is a varied role covering all aspects of a Personal Assistant role. The ideal candidate must be trustworthy, work calmly under pressure and possess exceptional multitasking skills to work in a fast-paced environment. If you feel you are looking to join a reputable and stable firm, then we look forward to receiving your CV for this Malta based Personal Assistant role.
 
MAIN DUTIES AND RESPONSIBILITIES
  • Manage Senior Partner’s electronic diary, assessing priority of appointments and redirection as necessary 
  • Screen phone calls, inboxes and post, and direct them to the departments accordingly
  • Organise, brief, maintain and follow up internal and external meetings for Senior Partner 
  • Liaise with clients and staff on behalf of Senior Partner 
  • Perform relevant administrative tasks, including data management and filing and assist administrative team with ongoing projects 
  • Determine and timely manage matters of top priority and handle accordingly, while following up on pending matters
  • Schedule regular meetings with Senior Partner, to follow up on pending matters
  • Coordinate, review, schedule documents to be signed by Senior Partner 
  • Assist with Partner’s errands and requests both personal and work related
  • Log Partner’s tasks and meetings 
  • Organise client lunches 
  • Coordinate Senior Partner travel arrangements   
  • Any other duties as may reasonably be required by the Senior Partner 
CANDIDATE PROFILE
  • A Level Standard of Education, preferably holding A Level in English 
  • Knowledge of corporate services (preferred not mandatory) 
  • Excellent IT Skills with a sound knowledge of Microsoft Office, Word, Excel & PowerPoint 
  • Organised, efficient with good time management skills 
  • Excellent interpersonal and communication skills 
  • Flexible and proactive approach to work  
  • Attentive to detail 
  • Take initiative and problem solver 
  • Multitasker
 
Due to the high volume of applications, we receive at GRS Recruitment, only shortlisted candidates will be responded to.
 
To apply for this position, please email your CV to Laura Constantinou, laura@grsrecruitment.com quoting the above job reference or call +356 2778 0664 for further information.
Job Summary
  • icon
    3 December 2021
  • icon
    Permanent
  • 2257
  • laura@grsrecruitment.com