Our client, a reputable engineering firm specialising in innovative solutions, is currently seeking a dedicated Proposals - Admin Coordinator to join their team in Malta. The Proposals-Admin Coordinator is to provide administrative support and coordinate closely with the MBIL Management, Finance, and Foremen teams. The Proposals Coordinator will report directly to the Operations Manager and collaborate with other department leads as necessary. If you are eager to contribute your administrative expertise within a vibrant engineering company in Malta, we encourage you to apply now. Take this opportunity to advance your career and join a team where your skills will make a real impact. We look forward to reviewing your application.
DUTIES AND RESPONSIBILITIES
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Maintain professional communication with clients. When appropriate, conduct site visits to gain a better understanding of job requirements and client expectations.
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Liaise with both local and international vendors and suppliers to collect accurate information required for preparing quotation budgets. Coordination will follow the established project matrix and procurement protocols.
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Monitor and document project milestones, ensuring relevant updates are communicated to the appropriate teams
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Accurately input, log, and organize purchase orders, quotations, and completed works using the company’s existing spreadsheets and protocols.
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Coordinate with the Health & Safety Officer to ensure adherence to all applicable QHSE (Quality, Health, Safety, and Environment) regulations and standards.
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Create 3D structural models using AutoCAD or other relevant design software as needed to support proposal preparation.
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To assist Operations Manager in the estimation process with feedback on respective material and proposed timings for specific tasks
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To prepare reports and timesheets for tasks performed.
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Any additional duties as assigned by the Operations Manager.
CANDIDATE PROFILE
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Proven experience in administration or office support roles, ideally within manufacturing or engineering sectors
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Excellent organisational and time-management skills with attention to detail
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Strong communication skills, both written and verbal
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Proficiency in MS Office Suite (Word, Excel, PowerPoint)
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An proactive approach and ability to work independently as well as part of a team
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Ability to handle multiple tasks efficiently in a fast-paced environment
Due to the high volume of applications received at GRS Recruitment, only shortlisted candidates will be responded to.
To apply for this position, please email your CV to
Sarah Micelli, sarah@grsrecruitment.com quoting the above job reference or call +356 27780664 for further information.