On behalf of our client, an International Trust & Fiduciary Firm, GRS Recruitment are seeking a Senior Trust Administrator in Malta. The Senior Trust Administrator will manage a diverse portfolio of client entities incorporated in Malta, Bermuda, and the BVI, ensuring full compliance with statutory, regulatory, and governance requirements. The role may include supervision of one (or more) Corporate Administrator, involvement in training staff, and acting as a key point of contact for clients. The Senior Corporate Administrator will also attend client meetings, prepare minutes, and support management in operational and compliance matters. This position is suited to a motivated professional with strong technical knowledge, excellent organisational skills, and the ability to deliver high-quality corporate services in a fast-paced environment. The position offers flexibility in terms of hybrid working.
MAIN DUTIES AND RESPONSIBILITIES
- Manage a portfolio of companies, trusts, partnerships, and/or special-purpose entities across Malta, Bermuda, and the BVI (and other jurisdictions from time to time).
- Prepare and file statutory documents including annual returns, amendments, director and officer appointments/removals, share transfers, and other corporate changes.
- Draft and review board and shareholder resolutions, minutes, notices, and meeting agendas.
- Coordinate and attend client meetings; prepare accurate minutes and follow up on action items.
- Maintain statutory registers and ensure up-to-date and compliant corporate records for all assigned entities.
- Support formation, re-domiciliation, restructuring, and dissolution of client entities.
- Ensure entities comply with the Companies Act (Malta) and equivalent legislation in Bermuda and the BVI.
- Handle regulatory and statutory filings with the Malta Business Registry, Registrar of Companies, Bermuda Monetary Authority, and BVI Financial Services Commission.
- Conduct and review KYC/AML due diligence on client structures, coordinating with compliance teams as needed.
- Liaise with banks, auditors, legal counsel, regulators, and external service providers.
- Supervise one (or more) Corporate Administrator and oversee day-to-day workload allocation.
- Provide on-the-job training, guidance, and mentoring to more junior staff.
- Review junior team members’ work to ensure accuracy, quality, and compliance with internal procedures.
- Act as a point of escalation for complex matters before involving management.
- Serve as a key point of contact for clients, responding to corporate and governance queries in a timely and professional manner.
- Attend client meetings (virtually or in person) and prepare meeting minutes and supporting documentation.
- Build and maintain strong, long-term client relationships through excellent service and proactive communication.
- Maintain proper filing systems in accordance with internal policies and data protection requirements.
- Internal client reviews.
- Assist Management with improvements to corporate services processes.
- Support the preparation and review of billing, fee estimates, and time records.
CANDIDATE PROFILE
- Minimum 3–5 years’ experience in corporate administration, company secretarial work, or corporate services.
- Strong understanding of company law and familiarity with common law jurisdictions, such as Malta, Bermuda, BVI.
- Experience attending and minuting board and shareholder meetings.
- Previous experience supervising or mentoring junior staff.
- Excellent written and verbal communication skills in English.
- Strong organisational skills and attention to detail.
- Completed or progress toward a professional qualification such as CGI/ICSA, STEP, ACCA, or a relevant legal/business qualification.
- Experience within financial services, fund administration, or trust and corporate services environments.
- Working knowledge of AML/KYC requirements and regulated entity obligations.
SALARY AND BENEFITS
- €30,000 - €40,000 Gross Per Annum.
- Salary will be determined based on experience, qualifications, and skills. The advertised salary range is indicative, any offer will reflect the successful candidate’s suitability.
Due to the high volume of applications, we receive at GRS Recruitment, only shortlisted candidates will be responded to.
To apply for this position, please email your CV to
Michelle Cooper, michellec@grsrecruitment.com quoting the above job reference or call +356 99998272.