GRS Recruitment is pleased to present an exciting opportunity for an Admin Assistant to join a reputable Oil & Gas company based in Limassol. The successful candidate will provide Administrative & Office Support along with HR & Employee Support. The ideal candidate will have a high school diploma or equivalent (post‑secondary education is an advantage) and have excellent verbal and written communication skills in both Greek and English. If you believe you have the right skills and experience for this exciting Admin Assistant position, we invite you to apply now and take the next step in your career within the energy sector.
DUTIES AND RESPONSIBILITIES
Administrative & Office Support
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Provide daily administrative support to the Operations Manager, HR Coordinator, and management team.
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Schedule and coordinate meetings, appointments, conferences, and travel arrangements.
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Maintain and update the Medserv (Cyprus) Ltd shared calendar.
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Manage filing systems (electronic and hard copy) ensuring accuracy, confidentiality, and easy retrieval.
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Serve as the first point of contact for general administrative inquiries.
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Prepare, format, and distribute internal announcements, memos, and communications.
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Order and maintain office supplies, refreshments, and cleaning materials.
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Manage post office–related tasks including collection, sorting, and distribution of mail.
HR & Employee Support
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Assist with routine, ad hoc, and pre‑employment medical assessments in accordance with FTW procedures.
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Support the HR Coordinator with health insurance enrolments, employee claim forms, and termination of insurance for departing personnel.
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Coordinate and organize employee social activities, events, and monthly CSR initiatives.
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Assist with onboarding tasks and provide administrative support for new hires.
Logistics & Compliance
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Issue and manage port passes for employees and visitors, ensuring accurate record‑keeping.
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Raise Issue Notes / Work Sheets as required.
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Monitor and evaluate third‑party service providers, reporting any non‑compliance or performance concerns.
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Maintain IT equipment inventory and support basic IT‑related needs in coordination with the IT department.
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Manage daily visitors’ access and ensure compliance with site security procedures.
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Exercise Stop Work Authority (STOP THE JOB) if any action poses a risk to life, machinery, or company assets
General Operational Support
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Coordinate with internal departments, contractors, clients, and third parties as needed.
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Support the management team with presentations, reports, and documentation.
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Perform additional tasks assigned by the Operations Manager or HR Coordinator.
CANDIDATE PROFILE
Knowledge & Experience
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Experience in administrative support within logistics, operations, or corporate environments (preferred).
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Familiarity with document control, record‑keeping, and office management practices.
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Experience coordinating meetings, travel, and schedules.
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Basic understanding of HR processes and employee support functions (an advantage).
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Experience interacting with external service providers and monitoring service quality.
Skills
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Excellent verbal and written communication skills in both Greek and English.
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Strong organizational and time‑management skills.
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Ability to multitask and prioritize effectively under minimal supervision.
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Strong reporting, documentation, and presentation skills.
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High attention to detail and accuracy.
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Proficiency in handling confidential information with discretion.
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Problem‑solving skills and the ability to work proactively.
Attributes
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Reliable, trustworthy, and committed to ethical standards.
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Professional, approachable, and service‑oriented demeanor.
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Team player with strong interpersonal skills.
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Adaptable and able to work in a fast‑paced environment.
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Positive attitude and willingness to take initiative.
Due to the high volume of applications received at GRS Recruitment, only shortlisted candidates will be responded to.
To apply for this position, please email your CV to
Alex Evangelides, alex@grsrecruitment.com quoting the above job reference or call +357 25 3427 21 for further information.