Our client, a reputable legal firm based in Limassol, is seeking a dedicated and experienced Office Admin/Bookkeeper to join their team . This is a fantastic opportunity to work with a dynamic company that values professionalism, integrity, and efficiency. This is a dual role that includes admin tasks such as the management of daily office administrative operations, including ordering of office supplies etc, along with bookkeeping tasks such as maintaining accurate basic financial records of issued invoices, incoming payments, outstanding balances, bank balances. If you meet the criteria and are eager to advance your career within a professional legal practice, we encourage you to apply now. Take the next step in your career by submitting your CV today and become part of a team that values your skills and expertise.
DUTIES AND RESPONSIBILITIES
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Management of daily office administrative operations, including ordering of office supplies etc.
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Maintain organised and up-to-date physical and electronic filing system.
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Managing incoming and outgoing correspondence (post, courier, emails and calls) and ensure timely action.
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Schedule and coordinate meetings and appointments, as instructed.
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Maintain of internal lists and registers (such as client lists, matter lists etc).
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Arrange execution of documents including coordination of signatures, certification, stamping, apostille and ensure completeness before submission.
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Liaise with and handle administrative filings with tax authorities, registries, land registry and other authorities as necessary, for procedural and administration matters.
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Communicate with clients and third parties on administrative and procedural matters.
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Prepare invoices based on instructions and chase up unpaid invoices.
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Maintain accurate basic financial records of issued invoices, incoming payments, outstanding balances, bank balances.
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Record office expenses and client disbursements accurately.
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Maintain orderly and complete financial files and supporting documents for audit and accounting purposes.
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Monitor VAT, Tax and other authority payment deadlines, execute payments.
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Assistance with the bank account opening process for clients and the company.
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Conducting the on-boarding process of a client which includes the preparation of the engagement letter and the gathering of the KYC information.
CANDIDATE PROFILE
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2-3 years experience in an administrative and/or bookkeeping role, ideally within a law firm or professional services environment
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Excellent organisational skills, with the ability to maintain structured physical and electronic filing systems
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Strong attention to detail, particularly when handling documentation, financial records, and regulatory filings
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Experience managing correspondence, scheduling meetings, and coordinating day-to-day office operations
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Familiarity with invoicing processes, basic accounting records, and monitoring outstanding balances
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Ability to liaise effectively with clients, government authorities, and third parties on administrative matters
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Experience with client onboarding procedures, including preparation of engagement letters and KYC documentation, will be considered an advantage
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Comfortable handling tasks related to document execution (e.g. certifications, apostille, stamping)
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Ability to monitor deadlines and ensure timely submissions and payments to relevant authorities
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Proactive, reliable, and able to work independently within a small team environment
Due to the high volume of applications received at GRS Recruitment, only shortlisted candidates will be responded to.
To apply for this position, please email your CV to
Alex Evangelides, alex@grsrecruitment.com quoting the above job reference or call +357 25 3427 21 for further information.