Looking for a rewarding career in administration within a reputable legal firm? GRS Recruitment is currently collaborating with a well-established private legal company based in Limassol, to find a dedicated Administration Officer to join their team. This is a position of genuine responsibility, involving close and daily collaboration with the Firm’s Management and an active role in the organisation, coordination and smooth running of the office. It represents an excellent opportunity for a motivated professional with initiative and sound organisational judgement who wishes to make a meaningful contribution to the continued growth of a well-established law firm.
DUTIES AND RESPONSIBILITIES
Procedural and Administrative Matters
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Monitoring the implementation, effectiveness and observance of the Firm’s internal procedures and policies, and submitting recommendations for their improvement.
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Maintaining and organising the archive of procedures, regulations, resolutions, instructions, circulars and minutes of Management.
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Organising and coordinating meetings, conferences and internal presentations, including the keeping of minutes.
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Keeping Management informed on matters arising in the course of the Firm’s operations.
Office operations and infrastructure
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Monitoring the proper functioning of the Firm’s systems, software, equipment and infrastructure.
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Liaising and coordinating with external associates and suppliers on matters of maintenance, repair and renewal of contracts.
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Acting as the point of reference for staff on matters relating to the use of the Firm’s systems and equipment.
Personnel matters
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Maintaining and organising personnel files and records, together with the related leave procedures.
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Coordinating the recruitment process and the induction of new members of staff.
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Supporting Management in the design and implementation of staff training programmes and activities.
Promotion and communications
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Supporting the promotion of the Firm, including the management of its website, social media presence and related materials, in cooperation with external associates.
General administrative support
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Overseeing and supporting the Firm’s reception and secretarial functions, including undertaking them as and when the needs of the Department so require.
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Undertaking any other cognate duties of an administrative or organisational nature as may be assigned by Management.
CANDIDATE PROFILE
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A university degree or other recognised diploma in Business Administration, Secretarial Studies or a related field.
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At least three (3) years’ proven experience in an administrative support or office organisation role; previous experience within the professional services sector will be considered an advantage.
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Excellent command of the Greek and English languages, both written and oral; the ability to draft and edit texts in both languages will be considered a significant advantage.
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Very good working knowledge of Microsoft Office, including PowerPoint, and utilization of standard information technology applications.
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Knowledge or experience of basic accounting tasks and of human resources practices will be considered an advantage.
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Familiarity with social media and contemporary methods of digital promotion will be considered an advantage.
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Excellent organisational ability and attention to detail.
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Ability to work under pressure and to meet strict deadlines.
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Ability to take initiative, to work with minimal supervision and to assume responsibility.
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Fluency in communication, together with courtesy and professionalism in dealing with clients and associates.
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Integrity of character and absolute discretion.
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A pleasant personality and the ability to work harmoniously within a dynamic team.
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A willingness to broaden one’s knowledge and to develop skills in new areas.
SALARY AND BENEFITS
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Salary will be determined based on experience, qualifications, and skills. The advertised salary range is indicative, any offer will reflect the successful candidate’s suitability
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A clear and attainable career progression, based on performance, autonomy and contribution to the growth of the Firm.
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Payment of a 13th salary in December of each year.
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The opportunity to increase earnings under the Firm’s established Bonus Schemes.
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Additional financial incentives for the introduction of clients to the Firm.
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An Occupational Pension Scheme (Provident Fund) with employer contributions.
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Twenty-two (22) days of annual leave.
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Provision of a laptop and the necessary technological equipment for effective remote working, where required.
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Free parking space.
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Working hours on Fridays until 2:00 p.m. and until 5:00 p.m. on all other days.
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Participation in the social and team activities regularly organised by the Firm.
Due to the high volume of applications received at GRS Recruitment, only candidates selected for interview will be contacted.
To apply for this position, please email your CV to
Alex Evangelides, alex@grsrecruitment.com quoting the above job reference or call +357 25 3427 21 for further information.