Our client, a reputable and expanding Real Estate company based in Paphos, GRS Recruitment is seeking a dedicated and professional Office Administrator / Receptionist to join their team. We are looking for an organised, proactive, and detail-oriented Office Administrator to manage a broad range of administrative, tax, and compliance processes for the company. The role also includes front-desk and reception duties as part of day-to-day responsibilities. If you feel you have the necessary skills, please apply for this Paphos based role.
MAIN DUTIES AND RESPONSIBILITIES
- Own end-to-end management of ERGANI system processes, including new hires, terminations, and changes to employment terms, ensuring accuracy and compliance with deadlines
- Collect, process, and organise weekly construction site schedules; track discrepancies and flag issues as needed
- Manage Tax ID creation for clients and employees, ensuring documentation is complete and submitted correctly
- Liaise with municipalities, EAC, EOA, and the Land Registry, managing correspondence and ensuring timely resolution of outstanding matters
- Manage and monitor matters related to KODA (Cyprus Construction & Demolition Waste Management Organisation), including communication and completion of related procedures
- Take ownership of property title transfer procedures end-to-end, coordinating with relevant parties and proactively resolving bottlenecks to ensure timely completion
- Manage property insurance policies, including monitoring renewal deadlines and assessing coverage changes
- Liaise with banks (e.g., validating account details)
- Collect, classify, monitor, and process tax and property common expense payments; maintain organised records and report on outstanding or upcoming obligations to senior management
- Manage corporate telephone lines, evaluating plans and usage to ensure cost efficiency
- Monitor fuel usage, maintaining a consumption tracking document and preparing periodic reports and analysis for senior management
- Organise and maintain the corporate document filing system, ensuring accuracy and ease of access across the organisation
- Answer and direct incoming phone calls
- Greet visitors and guests, and coordinate their hosting
- Monitor and order office supplies, ensuring adequate stock levels
- Ensure the general upkeep and good order of the office, coordinating with relevant service providers as needed
CANDIDATE PROFILE
- Previous experience in office administration or reception roles
- Background in the real estate sector is preferred
- Excellent organisational and communication skills
- Professional and approachable manner
- Proficient in MS Office (Word, Excel, Outlook)
- Ability to multi-task and prioritise effectively
- Reliable and proactive with a friendly attitude
SALARY AND BENEFITS
- €16,800 – €19,200 Gross Per Annum
- Salary will be determined based on experience, qualifications, and skills. The advertised salary range is indicative, any offer will reflect the successful candidate’s suitability
Due to the high volume of applications, we receive at GRS Recruitment, only shortlisted candidates will be responded to.
To apply for this position, please email your CV to
Kristina Razorenova, kristina@grsrecruitment.com quoting the above job reference or call +357 25 342 730 for further information.
