An American financial technology company based in Strovolos, Nicosia is searching for an Administrative & Facilities Support to work in their office on a full-time contractual basis for 12 months. You will be part of a team that will support and develop you as an individual whist you perform various administration and facility duties. If you have the required skills and experience for this role and are happy to work on a 12 month contract please apply immediately!
MAIN DUTIES AND RESPONSIBILITIES
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Coordinates planned or emergency work of internal staff, vendors and/or contractors to ensure minimal impact on business. Escalates matters outside guidelines/policies, to management for additional review.
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Monitors maintenance request tickets, conference room capacity and availability, equipment orders or fulfilment of other real estate requests through various systems to ensure execution within guidelines/policies.
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Collects and organizes purchase orders, invoices, etc. Oversees process to ensure documentation/products are delivered to the appropriate department and correctly administered. Identifies, recommends, and purchases materials for maintenance or facility updating projects through online ordering, phone or external/vendor purchases.
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Utilizes multiple facilities systems to administer staff and vendor workflow across various facilities. Escalates highly complex issues.
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Receives and circulates general office mail or business-related items, such as applications/resumes, business cards.
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May backup administrative support by coordinating reservations for conference or training rooms, ordering office supplies, maintaining files and documentation required to support business functions, as directed.
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Answer main telephone, screen calls, and take messages so callers/visitors are dealt with promptly, courteously, and accurately.
CANDIDATE PROFILE
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Works on assignments requiring considerable initiative and makes recommendations for solutions.
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Knowledge of the English language both written and verbally is a must.
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May be informal team leader to oversee the running of the processes and administrative duties.
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Computer Skills - Microsoft Office and internal applications
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Self-motivated, energetic with ability to work under pressure
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Excellent analytical skills.
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Bachelor’s degree in business administration desirable but not essential.
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Knowledge of AutoCAD will be considered as an additional advantage.
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Space/facilities planning, project management, inventory will be considered as an additional advantage.
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Attention to detail and analytical skills.
COMPANY BENEFITS
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Flexible working schedule for the right candidate.
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Open and modern office environment.
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Part of a wider, global team!
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Company event invitations.
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Progression and Professional development.
Due to the high volume of applications, we receive at GRS Recruitment, only shortlisted candidates will be responded to.
To apply for this position, please email your CV to
Laura Constantinou, laura@grsrecruitment.com, quoting the above job reference or call
+357 25 342 720 for further information.