GRS is seeking to recruit an experienced Administrative Assistant for our established client with more than 20 years’ experience in Malta providing a broad range of clients in all major sectors with various services in Audit, Tax & Consultancy and Corporate Services. As a committed and detail-oriented individual, you will join the team as Administrative Assistant and play a crucial role in supporting the office manager and ensuring the smooth day-to-day operations of the office. If you would like to be part of a dynamic team with prospects of career growth and development, GRS look forward to receiving your CV for this Malta based Administrative Assistant role.
MAIN DUTIES AND RESPONSIBILITIES
-
Provide a positive and professional first point of contact for clients and visitors
-
Coordinating office deliveries, office mail, and couriers
-
Providing administrative assistance to ensure smooth office operations and actively contributing to meeting deadlines
-
Maintaining and updating the firm’s databases
-
Draft, proofread, and edit documents and correspondence
-
Scanning and filing of documents
-
Assisting in office errands as required by the Office Manager
-
Assist in monitoring the credit control function
-
Collaborate with team members to facilitate efficient workflow
-
Ensure the office is well-organised and presentable
-
Manage office supplies, place orders as needed, and maintain inventory
-
Assist with basic financial tasks, such as processing of invoices and preparation of bank deposits
-
Supporting the Office Manager in the management and coordination of office activities and operations
CANDIDATE PROFILE
-
Proven experience as an administrative assistant or in a similar role
-
Familiarity with basic accounting principles is a plus
-
Proficient in MS Office (Word, Excel, Outlook)
-
Knowledge of Indigo and Xero software will be considered an asset
-
Excellent organizational and multitasking abilities
-
Strong written and verbal communication skills
-
Attention to detail and problem-solving skills
-
Ability to maintain confidentiality and handle sensitive information
-
A positive attitude and an efficient team player
-
Responsible, motivated, and have an eye for detail
COMPANY BENEFITS
-
Competitive remuneration, depending on work experience and qualifications
-
Professional and personal development, including on-the-job training
-
Opportunities for career advancement
-
Flexible Hours and remote working
-
Study leave and performance bonus
-
Young and dynamic environment
Due to the high volume of applications we receive at GRS Recruitment, only shortlisted candidates will be responded to.
To apply for this position, please email your CV to
Laura Constantinou, at the following email address
laura@grsrecruitment.com quoting the above job reference or call +356 216 80 800 for further information.
