An international company within the investment sector is looking for an administrator to work within the corporate department in Malta. This is a varied role covering office management, minute taking and KYC duties. The ideal candidate will have at least 2 years’ experience in a similar role within a corporate environment. If you are looking for a great opportunity, then GRS look forward to receiving your CV for this Malta based administrator role.
MAIN DUTIES AND RESPONSIBILITIES
- Maintenance of the centralised electronic Library of information (via MS SharePoint) including an Archiving storage system
- Maintenance of any paper records where required for multiple departments
- Facilitating the delivery of electronic and hard copy documentation to end users
- Scheduling Meetings / Diary Management of complex international itineraries with /for the
- Corporate Solutions Manager, local executive team and Company Owners
- Booking, arranging, and attending (where required) events, travel, transport and accommodation
- Arranging, preparing for and attending (where required) regular meetings/conference calls.
- Drafting agendas, ensuring accurate minutes and project/action lists are created,circulated. maintained and followed up.
- Compiling documentation for due diligence / audit / compliance purposes and supporting the Team with Compliance related tasks.
- Proofreading and editing documents in Word, Excel, PowerPoint, Visio format and social media or online platforms
- Involved in the production/updating and distribution of informational material and reports
- Maintaining online data platforms
- Supporting the Money Laundering Risk Officer with AML related requests from regulatory bodies and updating related company files.
- Assisting the HR function with onboarding and exiting processes
- Ensuring day to day office facilities and welfare support including stationery, water, kitchen and bathroom supplies are maintained
- Coordinating the overall office maintenance with landlord and external suppliers with the support of the Data Management Team.
- Completing any ad-hoc projects/tasks when required
CANDIDATE PROFILE
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Ability to respect sensitivity and maintain confidentiality of information
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Proven people management skills covering an internal and external remit
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A sophisticated and confident personality
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An eye for detail
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A good knowledge of Microsoft Office (Especially Outlook, Excel and MS Word)
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Experience dealing with a global audience
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Strong planning and organisational skills, and a proven ability to work effectively to tight deadlines, effectively under pressure and to deal with competing priorities.
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Strong oral and written communication skills priority language of English
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Proactive and can work to own initiative
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A background in Marketing and Compliance would be considered as asset.
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Able to be Flexible with working hours when required, however this will be with prior mutually agreeable notice.Experience in developing product unit economic
COMPANY BENEFITS
Due to the high volume of applications we receive at GRS Recruitment, only shortlisted candidates will be responded to.
To apply for this position, please email your CV to
Michelle Cooper, michellec@grsrecruitment.com quoting the above job reference or call
+356 2778 0664 for further information.