Chinese Speaking Private Clients Executive

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icon Administration & Support



A leading consultancy firm which specialises in the residency & citizenship is searching for a Chinese Speaking Private Clients Executive to join their expanding team in Malta. You will report to the Head of Finance & Administration and be responsible for providing ongoing support to the reporting Manager and other administrative duties that may be required by the management. The individual must keep effective communication with clients, staff and service providers, and provide any ad hoc administrative duties. The ideal candidate will have a minimum of a years’ experience in a professional office environment and be fluent in English.  If you have the relevant experience and are keen to build on your existing skills, we look forward to receiving your CV for this Malta based Chinese Private Clients Executive role.
  • To understand clients' relocation requirements and preferences
  • To coordinate the client's relocation services based on client's needs and availability
  • To work closely with the Manager in order to conduct research and stay up to date with respect to relocation and immigration market trends and industry players
  • To draft contractual agreements, marketing material such as PowerPoint presentations as well as any supporting documentation in line with requirements imposed by the relevant government authorities
  • To assist in follow ups with the firm's clients and stakeholders to ensure timely resolution of inquiries and ongoing matters
  • To ensure that communication with clients and stakeholders is clear and concise and it is done in a professional and timely manner
  • To organize and maintain electronic and physical folders containing essential client information and documentation
  • To update and maintain an accurate database while ensuring data integrity
  • Liaison with local authorities and/or service providers, as required
  • To check and handle mail sent or received on a daily basis on client's behalf, as applicable
  • Supporting and adapting to changes in service in response to business needs
  • Ad hoc administrative assistance as required by management
  • Medium user level in Microsoft Office Applications (Outlook, Word, PowerPoint, Excel)
  • Fluency in Chinese
  • One year experience in a professional office environment with fluency in both written and spoken English
  • Punctuality and reliability, effective multi-tasking skills, with a meticulous attention to accuracy and detail
  • Proven ability to be proactive, take the initiative and act with tact and diplomacy
  • Excellent oral and written communication skills and a proven ability to work in a collaborative, international and team-oriented environment
  • Discreet and trustworthy individual who has the ability to remain flexible and adapt to business needs
  • Communication - timely follow up to email, calls and inquiries while having a responsive attitude towards colleagues and senior management.
  • Correspondence to be acknowledged within 1 working day from receipt and replied to within 2-3 working days from acknowledgement
  • Work logging – to ensure that the company and client database is kept fully up to date on a weekly basis
  • Normal office hours are from 8:00/8:30/9:00 to 16:30/17:00/17:30, with a minimum thirty (30) minutes break during the day
  • Car park membership for employees
  • Option to work remotely one day a week (following successful probation)
  • Pleasant office environment
Due to the high volume of applications we receive at GRS Recruitment, only shortlisted candidates will be responded to.
To apply for this position, please email your CV to Michelle Cooper, quoting the above job reference or call +356 21680800 for further information.
Job Summary
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    7 May 2024
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  • 7096