Join our reputable client, a leading Corporate Services company in Malta, as a Permanent Corporate Service Executive. We are seeking a proactive and detail-oriented Corporate Services Executive to manage a portfolio of clients and provide comprehensive corporate administration services. The ideal candidate will have experience within the corporate, legal or financial services sectors and demonstrate strong organisational and communication skills. Benefits include Hybrid working – 2-3 days per week from home! If you are an experienced Corporate Administrator or Manager looking for a new challenge within a reputable company in Malta, we encourage you to apply now. Take the next step in your career and submit your application today!
DUTIES AND RESPONSIBILITIES
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Manage a portfolio of corporate clients and handle day-to-day client requests relating to the administration of their companies;
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Preparing and submitting statutory filings with the MBR;
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Attend board meetings and take accurate minutes;
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Open and close bank accounts and liaise with banks on a regular basis;
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Maintain company registers in line with the Companies Act (Chapter 386 of the Laws of Malta);
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Collaborate with third parties such as lawyers, accountants, auditors, and other service providers on behalf of clients;
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Liaise with the Malta Business Registry and other regulatory authorities;
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Collect and verify due diligence documentation in accordance with Know-Your-Client (KYC) procedures;
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Ensure ongoing monitoring and compliance requirements for the client portfolios are up to date;
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Maintain accurate and updated records within internal systems and databases;
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Honour service level agreements by delivering high-quality services within agreed timeframes;
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Maintain regular communication with clients, keeping them informed of relevant industry developments.
CANDIDATE PROFILE
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Minimum of 2 years’ experience in a similar role, ideally within corporate, legal or financial service sectors;
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Relevant qualifications in a related field (tertiary education preferred);
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Impeccable written and spoken English;
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Assertive, hands-on approach with a strong commitment to quality service delivery;
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Excellent communication and interpersonal skills;
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Ability to work under pressure, multitask, and meet tight deadlines;
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Highly organised with strong time management skills and ability to work independently;
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Proficient in Microsoft Office applications.
COMPANY BENEFITS
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An attractive remuneration package and progression plan, commensurate with knowledge and experience;
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Performance bonus;
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Hybrid working;
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Flexible hours;
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Longer weekends - on Fridays our office closes at 2pm!
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Family culture;
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Subsidised Group health insurance;
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Free parking;
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Opportunities to attend industry events;
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Regular team building & departmental events;
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Corporate Benefits - Discounts and Offers across the island;
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Study leave;
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Sponsorships;
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On-the-job training and mentoring from industry professionals.
Due to the high volume of applications received at GRS Recruitment, only shortlisted candidates will be responded to.
To apply for this position, please email your CV to
Michelle Cooper, michellec@grsrecruitment.com quoting the above job reference or call +356 27780664 for further information.