We are seeking a highly professional, discreet, and exceptionally organized Executive Assistant/ Office Coordinator to support the smooth day-to-day operations of our client’s office in Pafos. This role requires a polished and well-educated individual who can manage administrative, organizational, and communication tasks with efficiency and grace, while also providing support during senior management and board-related activities when required.
DUTIES AND RESPONSIBILITIES
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Ensure the efficient daily operation of the office, maintaining a well-organized and professional environment
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Manage correspondence, phone calls, and communication with internal teams and external partners in a timely and polished manner
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Coordinate meetings, appointments, and events, ensuring all logistics and materials are prepared to a high standard
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Provide administrative support to senior management, including assistance during board meetings and high-level gatherings when needed
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Prepare documents, presentations, and reports with strong attention to detail
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Maintain filing systems and ensure accurate record-keeping
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Handle office-related financial matters in a responsible and discreet manner, including petty cash management, expense tracking, and basic administrative financial coordination
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Liaise with vendors, service providers, and building management
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Support travel arrangements and itineraries for management when required
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Anticipate office needs and proactively resolve issues
CANDIDATE PROFILE
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Higher education degree
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Well-spoken with excellent written and verbal communication skills in English and Ukrainian or Russian. Familiarity with Eastern European markets and culture is highly desirable.
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Highly presentable, polite, and professional in demeanor.
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Previous experience in an administrative, executive assistant, or office coordination role
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Strong organizational and multitasking skills with a keen eye for detail
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Ability to handle sensitive information with discretion and confidentiality
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Comfortable managing basic financial administrative tasks responsibly
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Proficient in Microsoft Office and modern communication tools
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Reliable, proactive, and solution-oriented
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Strong interpersonal skills with a service-oriented mindset
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Calm under pressure and able to manage competing priorities
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High level of integrity and professionalism
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Positive attitude and commitment to maintaining high standards
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Holder of EU passport.
COMPANY BENEFITS
Due to the high volume of applications received at GRS Recruitment, only shortlisted candidates will be responded to.
To apply for this position, please email your CV to
Ioulia Ananikidou, ioulia@grsrecruitment.com quoting the above job reference or call +357 25 342 729 for further information.