We are seeking an experienced and highly organised Executive Assistant to provide strategic administrative support to the Group Managing Director and wider Executive Team of a well-established international organisation. This confidential role requires a proactive and discreet professional who can operate at a senior level, managing complex schedules, coordinating international travel, supporting executive meetings, and ensuring leadership priorities are managed effectively. The successful candidate will act as a trusted partner to senior management, demonstrating exceptional organisational skills, sound judgement, confidentiality, and the ability to manage multiple priorities within a fast-paced and international environment. This search is strictly confidential. The company name and specific industry will not be disclosed at this stage.
MAIN DUTIES AND RESPONSIBILITIES
-
Provide high-level administrative and operational support to the Group Managing Director and Executive Team.
-
Manage complex calendars, meetings, and diary commitments across multiple time zones, ensuring priorities are effectively coordinated.
-
Coordinate international travel arrangements, including flights, accommodation, visas, transportation, detailed itineraries, and contingency planning.
-
Act as a key point of contact for internal and external stakeholders, handling communications with professionalism and discretion.
-
Support executive meetings, board activities, leadership events, and company offsites through effective planning and coordination.
-
Prepare meeting agendas, presentations, briefing materials, reports, and supporting documentation.
-
Attend selected meetings, prepare minutes, capture key decisions, and monitor follow-up actions.
-
Manage confidential correspondence, documents, and executive information with a high level of discretion.
-
Support expense management processes, including preparation, tracking, and reconciliation of executive expenses.
-
Maintain organised filing systems, records, contact databases, and administrative processes to support executive efficiency.
-
Assist with special projects by coordinating timelines, gathering information, tracking progress, and liaising with relevant departments.
-
Continuously identify opportunities to improve executive support processes and operational efficiency.
CANDIDATE PROFILE
-
Proven experience as an Executive Assistant, Personal Assistant, Executive Coordinator, or similar senior administrative support role.
-
Previous experience supporting C-suite executives, Managing Directors, or senior leadership teams is highly desirable.
-
Strong organisational skills with the ability to manage competing priorities, deadlines, and frequent changes.
-
Experience coordinating international travel, complex calendars, meetings, and executive communications.
-
Excellent written and verbal communication skills with the ability to interact confidently with senior stakeholders.
-
High level of confidentiality, professionalism, discretion, and sound judgement.
-
Strong proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint; experience with Teams, SharePoint, or expense/travel systems would be advantageous.
-
Ability to work independently, anticipate requirements, and proactively support executive decision-making.
-
Fluent English is essential; additional languages would be considered an advantage.
SALARY AND BENEFITS
-
€25,000 - €35,000 Gross Per Annum
-
Salary will be determined based on experience, qualifications, and skills. The advertised salary range is indicative, any offer will reflect the successful candidate’s suitability
-
Medical and life insurance schemes
-
Provident Fund
-
Hybrid working model
-
Paid lunch provision
-
Opportunity to support senior leadership within a well-established international organisation
-
Professional development and career growth opportunities
Due to the high volume of applications, we receive at GRS Recruitment, only shortlisted candidates will be responded to.
To apply for this position, please email your CV to
Ross Pitman, ross@grsrecruitment.com quoting the above job reference or call +357 25 342 736 for further information.