On behalf of our client, a well-established pharmaceutical company, is working with GRS to recruit a experienced Executive Assistant to be based in Nicosia (Ergates Industrial Area). The successful candidate will have at least 5 years of relevant experience. This is an excellent opportunity to be part of an enthusiastic and friendly environment. If you feel you have the necessary skills and experience, then GRS look forward to receiving your CV for this Nicosia (Ergates Industrial Area) based Executive Assistant position.
MAIN DUTIES AND RESPONSIBILITIES
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Create and maintain effective workflow and communications to accomplish the work of the Managing Directors which includes the handling of a variety of projects and tasks simultaneously
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Oversee the Managing Directors Calendar, prioritizing appointments
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Schedule, plan, and coordinate meetings including making presentations, planning agendas, booking rooms, developing, or collating presentation materials, reviewing minutes and next steps, as well as developing action items
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Draft emails/letters, prepare agendas, slides, and summaries for internal and external meetings
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Develop and plan major communication activities with site employees
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Attend Managing Directors Staff Meetings, prepares and distributes the agenda, follows up to direct reports for meeting’s presentations and reviews Action Items and Next Steps
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Complete special projects as assigned by the Managing Directors
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Facilitate communication among management levels on matters related to the business operational needs
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Perform other clerical/administrative and support duties as needed
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Provide administrative support for travel arrangements as required for the Managing Directors, including booking flights, hotel accommodation, transportation etc
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Complete and submit expense reports for the Managing Directors for submission to Finance, as per expenditure guidelines/policies
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Maintain an effective filing system for correspondence and documentation that require proper protection for Company proprietary and confidential information.
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Compose non-routine correspondence for mass mailer distribution
CANDIDATE PROFILE
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Bachelor’s degree, preferably in Secretarial Sciences
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Five (5) years of experience at the executive level. Experience within the pharmaceutical industry will be considered as an advantage
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Excellent typing and notetaking skills
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Strong knowledge of software packages such as MS Suite, Word, Excel, Power Point, Teams, etc.
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High sense of responsibility, persistence and confidentiality with strong planning and organizing skills.
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Excellent oral and written communication skills in both English and Greek languages.
COMPANY BENEFITS
Due to the high volume of applications we receive at GRS Recruitment, only shortlisted candidates will be responded to.
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