On behalf of our Client, a well-established Engineering company, GRS are seeking to recruit an Office Administrator in Limassol. If you have the necessary skills and experience, then GRS are looking forward to receiving your CV for this Limassol based Office Administrator role.
MAIN DUTIES AND RESPONSIBILITIES
- Draft letters and emails
- Provide day-to-day logistical and operational support
- Perform clerical functions - draft and type meeting recaps and miscellaneous correspondence
- Prepare and maintain minutes of meetings
- Provide professional phone coverage at all times; screen all calls and determine through independent judgment those which require immediate attention
- Meet and greet guests for the management
- Assist and participate in the recruitment staff process
- Monitor Calendar to understand the day’s priorities and arrange meetings
- Schedule conference rooms, meetings and video chats
- Maintain and update contacts lists
- Maintain up-to-date and accurate filing system
- Make and coordinate travel arrangements including arranging hotel and flight bookings and airport pickups
- Monitor relevant financial matters such as payments of invoices or other expenses associated with executive or office business activities
- Communicate and maintain relationships with vendors and contractors, including manning agents
- Communicate and inform other locations of the Group when and if required
- Collaborate on projects by conducting research, writing and fact-checking
- Prepare information packages for meetings and presentations
- Collaborate with other members of the executive office staff to evaluate office operations and potential enhancements
- Develop and maintain a project and activity system to ensure that all deadlines and obligations are met as scheduled
- Always ensure the business continuity of the executive office
- Being aware of and implement job related parts of the company’s IMS
- Carry out any other duties assigned by the management
CANDIDATE PROFILE
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Bachelor’s degree in business administration or law or equivalent
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At least 5 years or more in an administrative role, preferably with a background & passion for the shipping field
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Strong proficiency with computers, phones and office equipment
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Mastery of Microsoft office suite (i.e. Microsoft Word, Excel, PowerPoint and Outlook) and working in a windows environment
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General awareness ISO standards and GDPR requirements
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Sharp written and verbal communication skills in Greek and English, including clean grammar
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Calendar management
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German and/or French language knowledge will be considered an advantage
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Cypriot or EU citizen or must have a Work Permit to work in Cyprus
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Ability and willingness to travel abroad
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Willingness to work overtime, and on weekends with short notice when necessary
COMPANY BENEFITS
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Competitive remuneration package
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13 salaries
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International Medical Insurance
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Very friendly environment and management
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Career development and progression
Due to the high volume of applications we receive at GRS Recruitment, only shortlisted candidates will be responded to.
To apply for this position, please email your CV to
Charalambos Iasonos, charalambos@grsrecruitment.com quoting the above job reference or call +357 25 342 720 for further information.
