GRS Recruitment is delighted to present an exciting opportunity for a Front Office Administrator at a reputable legal company based in Malta. This permanent role offers a fantastic chance for experienced administrative professionals to join a dynamic and supportive team within the legal sector. The role of the Front Office Administrator is to support clients and colleagues. You will need to be efficient and effective, as well as being able to work on your own initiative.
DUTIES AND RESPONSIBILITIES
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Greeting visitors, offering refreshments, and dealing with incoming calls
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Handling of incoming/outgoing mail, including courier services and registered mail
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Meeting rooms and boardroom bookings
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Assist with travel logistics, including booking of flights, accommodation, and taxis. Keep updated records and reports thereof
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Assist with ordering of stationery supplies and office amenities
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Handling housekeeping of both Advocate and Trustees' offices, including maintenance and cleaning
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Opening and closing of the building. Arriving at 07:45hrs, opening the main door, turning on the lights, redirecting the main phone to reception, and turning on pc. Turning off all lights and equipment at 17:30hrs and locking the main door
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Assist with the needs of the firm, such as maintenance, IT, and Health & Safety
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Any additional ad-hoc duties as assigned by management
CANDIDATE PROFILE
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Previous experience in a similar role within the corporate environment
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Have an excellent command of written and spoken English with a great telephone manner
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Proficiency in Microsoft Office products and Google Calendar
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Great attention to detail and highly organized, proactive individual, capable of working on their own initiative, whilst being a dedicated team player 0
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Attention to detail
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Academic qualification is considered an asset
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Experience in a similar role is considered an asset
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EU national
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Fluency in the written and spoken English language
SALARY AND BENEFITS
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€20,000 - €25,000 Gross Per Annum
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Salary will be determined based on experience, qualifications, and skills. The advertised salary range is indicative; any offer will reflect the successful candidate’s suitability
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The benefits include a €100 yearly parking/transport allowance and health insurance
Due to the high volume of applications received at GRS Recruitment, only applicants selected for interview will be contacted.
To apply for this position, please email your CV to
Michelle Cooper, michellec@grsrecruitment.com quoting the above job reference or call +356 99998272 for further information.