On behalf of our client, one of the world's largest independent corporate and trust service providers in Malta, GRS Recruitment are seeking a Front Office Administrator. The ideal candidate will be reporting to the Managing Director who will be responsible for assisting all departments with the administration. This role offers an excellent opportunity to be part of a reputable organisation that values professionalism, efficiency, and a welcoming approach. If you feel you have the necessary skills please apply today for this Malta based role.
MAIN DUTIES AND RESPONSIBITLIES
- Front office duties: Such as welcoming and assisting clients, receive and sort post, answering and forwarding calls, taking and delivering messages.
- Log, scan and electronically store all incoming and outgoing post.
- Keep the Boardroom and Meeting Rooms in good order.
- Assisting the Client Relationship team with the preparation of documents.
- Filling documents and keep updated the filling system.
- Archiving of documents advised by the Client Relationship team and Directors, keep the log updated for reference.
- Assist the Directors with any particulars, including printing of documents, booking hotels, flights, taxis etc.
- Assist with the organisation of the annual events.
- Other tasks as may be requested by the Directors from time to time.
CANDIDATE PROFILE
- Previous experience in a similar position will be considered an asset but not essential
- Excellent communications skills in English, both written and verbal.
- To be organised and have a meticulous approach to work together with the ability to work within tight deadlines.
- Strong team player skills and the ability to work harmoniously with a diverse workforce.
- Good working knowledge of Office programs/tools
Due to the high volume of applications, we receive at GRS Recruitment, only shortlisted candidates will be responded to.
