Our client, a reputable accounting firm based in Malta, is seeking a dedicated and professional Receptionist / Office Administrator to join their team. The Office Administrator/Receptionist role is the first point of contact for visitors and clients, ensuring a professional and welcoming experience at the front desk. This role primarily focuses on reception duties while providing administrative support and occasional personal assistance to partners as needed.
MAIN DUTIES AND RESPONSIBITLIES
- Greet visitors and clients in a friendly and professional manner.
- Answer, screen, and direct incoming calls promptly.
- Handle incoming and outgoing mail and deliveries.
- Maintain office supplies inventory and place orders as needed.
- Assist with scheduling meetings and booking board rooms.
- Update and maintain contact lists and office directories.
- Ensure accurate filing of documents and records.
- Keep the reception area tidy and presentable.
- Coordinate with vendors for office maintenance and services.
- Provide occasional personal assistance to partners (e.g., travel arrangements, diary management).
- Support office administration tasks when the Office Administrator is unavailable.
CANDIDATE PROFILE
- Proven experience as an Office Administrator, Receptionist, or similar role.
- Excellent communication and interpersonal skills.
- Strong organizational and multitasking abilities.
- Proficiency in MS Office (Word, Excel, Outlook).
- Professional appearance and demeanour.
COMPANY BENEFITS
- Competitive salary based on academic qualifications and experience.
- Flexibility Policy.
- Annual Appraisal and performance bonus in December.
- Continued Development Policy.
- Health insurance.
Due to the high volume of applications, we receive at GRS Recruitment, only shortlisted candidates will be responded to.
