Office Administrator

icon Malta
icon Administration & Support



An established and reputable boutique firm of accountants and auditors are working with GRS to recruit an Office Administrator to support their offices based in Malta. The successful candidate will have previous experience in a similar role, IT skilled and great organizational skills. This is a fantastic opportunity to join a team of professionals in a friendly and family-like environment. If you hold the relevant skills and experience, then GRS Recruitment looks forward to receiving your CV today for this Malta-based Office Administrator role today.
  • Assist with administrative tasks from the partners.
  • Operate and troubleshoot basic issues with office equipment such as printers and laptops.
  • Act as the main point of contact for the maintenance and organization of facilities for both the company and clients.
  • Supervise office inventory, ensuring an ample supply of consumables like stationery and printer ink.
  • Manage the Reception when receptionist is not available.
  • Serve as the primary point of contact for internal personnel.
  • Assist clients and customers, handling inquiries in person or via phone.
  • Act as the IT Partners' Go-To person for any IT issues, including onboarding and offboarding of employees.
  • Handle logistics, purchasing, administration, and maintenance of office equipment as approved by management. (Contacts will be provided, but candidate can source as required).
  • Understand and manage the internal access control system to onboard and offboard access for employees.
  • Serve as the point person for any Wi-Fi and telephone issues. (Contacts will be provided).
  • Manage office maintenance, including water, electricity, and backup systems. (Contacts will be provided).
  • Handle logistics, purchasing, administration, and maintenance of office supplies as approved by management. (Contacts will be provided, but candidate can source as required).
  • Liaise with partners for their own or their clients’ requirements on any of the above on offsite. (Transport will be provided for these jobs).
  • Coordinate other internal projects as necessary from time to time, such as maintenance and refurbishment of the office by contractors
  • Must have at least 1 year of experience in a similar role.
  • Possession of a university degree in a relevant field or equivalent experience.
  • Proficiency in troubleshooting basic issues with office equipment.
  • Excellent organizational and communication skills.
  • Ability to work independently and as part of a team.
  • Proficiency in English, both written and spoken (knowledge of Maltese and Italian would be considered an asset).
  • Must have a valid driving license and own transport
  • Knowledge of Microsoft Office Suite.
  • Varied position in an international environment.
  • Emphasis on modern employment conditions and a pleasant working atmosphere.
  • Continuous training and internal development opportunities provided.
  • Exciting prospects for professional growth within the company.
Due to the high volume of applications we receive at GRS Recruitment, only shortlisted candidates will be responded to.
To apply for this position, please email your CV to Laura Constantinou at the following email address quoting the above job reference or call +356 21680800 for further information.


Job Summary
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    14 June 2024
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  • 7512