An international telecommunications provider is looking for an Office Administrator / PA to join their team in Malta. Your role will encompass PA duties, handle admin tasks, run errands, and provide support to ensure the smooth operation of the office. The ideal candidate will have experience in a similar role and have a clean driving license. If you are looking to join an international company, then we look forward to receiving your CV for this Malta based Office Administrator / PA role.
MAIN DUTIES AND RESPONSIBILITIES
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Manage Senior Management agendas, and travel plans, send reminders, and schedule appointments/meetings.
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Assisting Senior Management with correspondences, and corporate documents, and taking minutes when required.
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Preparing facilities for scheduled meetings or events and arranging refreshments when required.
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Coordinate office events and activities while ensuring that compliance with company policies is maintained.
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Run errands outside of the office, such as picking up supplies, and equipment, going to the post office, etc.
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Manage the upkeep of the office.
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Maintain stock lists of office stationery and kitchen supplies, and order supplies as needed.
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Identify, select, and build rapport with suppliers and vendors.
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Handle lunch ordering daily for staff members of the Company.
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Any other office administration/runner tasks that may be required from time to time.
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Any other tasks assigned by the Senior Management.
CANDIDATE PROFILE
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A diploma in Business Administration or equivalent.
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Proven experience as an office administrator, office assistant or relevant role.
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Must have a valid driver’s license and a clean driving record: category license A1/111 and B
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Proficiency in Microsoft Office and other office management software.
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Strong organizational and time-management abilities.
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Exceptional communication skills in person, in writing, and on the phone.
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Able to collaborate effectively in team settings while also demonstrating strong independent work skills.
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Adeptness in handling pressure, tight deadlines, and shifting priorities.
COMPANY BENEFITS
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A robust performance management system ensuring transparent feedback and opportunities for professional growth.
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Training budget for courses and conferences.
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Health insurance plans to keep you covered.
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Life insurance for peace of mind for you and your family.
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Exclusive discounts on various other insurance policies.
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Employee Wellness Allowance for fitness and mental health.
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Extra leave days: Seniority leave to recognize and reward length of service.
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Access to our corporate discount app providing savings at various restaurants and shops across Malta.
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Fresh fruit and snacks provided weekly to keep you energised.
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Complimentary lunch every week to enjoy with your colleagues.
To apply for this position, please email your CV to
Michelle Cooper,
michellec@grsrecruitment.com quoting the above job reference or call
+356 2168 0800 for further information.
Due to the high volume of applications we receive at GRS Recruitment, only shortlisted candidates will be responded to.