On behalf of our Client, a well-established Global Company, GRS are seeking to recruit an Office Administrator in Nicosia or Limassol (Hybrid working model). If you have the necessary skills and experience, then GRS are looking forward to receiving your CV for this Nicosia based Office Administrator position.
MAIN DUTIES AND RESPONSIBILITIES
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Maintaining accurate and up-to-date employee records, both electronically and in hard copy format.
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Updating HR databases with information related to new hires, internal transfers, and departures.
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Assisting in onboarding, off-boarding processes and performing any other related administrative tasks
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Coordinating and tracking medical assessments with the company's physician as part of the onboarding process.
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Monitoring HR e-learning trainings, induction sessions, and policy acknowledgements.
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Assisting in coordinating HR projects, meetings, and training seminars, ensuring logistical details are handled efficiently.
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Supporting the planning and execution of company events, such as staff meetings, celebrations, and team-building activities.
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Collaborating with Recruitment Team to process incoming resumes, to maintain an accurate CV database, to update the internal ATS, and to schedule interview appointments across Group.
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Covering and supporting Front Desk/ Reception by handling visitors, operating a multi-line telephone system, managing incoming/ outgoing packages and mail.
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Preparing meeting spaces according to requirements set by Administrative and Senior Executives including space management/ layout, office material and technical equipment, temperature and lighting, food and beverages.
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Supporting the Travelling Department, with assisting in organizing business travel for employees within the company across all locations of the company.
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Performing any other relevant duties that may be requested or required by the Management of the Company
CANDIDATE PROFILE
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Relevant academic/ professional qualifications will be considered an advantage.
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2 years of experience in administrative roles, preferably with exposure to HR functions will be considered an advantage.
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Experience in maintaining employee records, handling databases, and coordinating administrative tasks will be considered an advantage.
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Good knowledge of Microsoft Suite (Office, Excel, Outlook).
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Proficient in Greek and English language, in both written and verbal.
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Ability to manage multiple tasks efficiently, prioritize workload, and meet deadlines in a fast-paced environment.
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Maintaining confidentiality and discretion at all times.
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Diligence and attention to detail.
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Excellent organizational skills and time management.
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Ability to collaborate effectively with colleagues in different functions and departments, across different levels of seniority.
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Being flexible and available in working during and/or after official working hours.
COMPANY BENEFITS
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Attractive remuneration package
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13 salaries
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Provident fund and Medical insurance
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Very friendly and approachable environment and management
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Career development and progression
Due to the high volume of applications we receive at GRS Recruitment, only shortlisted candidates will be responded to.
To apply for this position, please email your CV to
Charalambos Iasonos, charalambos@grsrecruitment.com quoting the above job reference or call +357 25 342 722 for further information.