GRS Recruitment is excited to partner with a dynamic and fast-growing medical organization in Limassol seeking to recruit a Personal Assistant & Office Coordinator. This role requires a highly organized and proactive professional who can anticipate needs, manage competing priorities, and ensure the smooth day-to-day coordination of the CEO’s schedule, communications, and office operations. Success in this position means maintaining structure, resolving conflicts efficiently, and ensuring all logistics run seamlessly in a dynamic, office-based environment. Interested? Apply today by submitting your CV to alex@grsrecruitment.com.
DUTIES AND RESPONSIBILITIES
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Own and optimize the CEO’s calendar (scheduling, prioritization, conflict resolution)
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Review priorities daily with the CEO
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Filter and manage incoming emails; respond on behalf of CEO where appropriate
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Track actions and ensure consistent follow-up across teams
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Ensure zero missed meetings or deadlines
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Plan and manage travel (flights, hotels, transfers) for CEO and team
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Own visa coordination end-to-end, including documentation and applications
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Oversee office operations (supplies, snacks, general upkeep)
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Coordinate vendors (maintenance, housekeeping)
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Support internal events and office environment
CANDIDATE PROFILE
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3–6 years' experience as an Executive Assistant / Personal Assistant
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Strong calendar management and prioritization capability
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High attention to detail with ability to maintain overview
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Proactive and solution-oriented mindset
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Strong ownership and follow-through
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Comfortable working in a structured, in-office role
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Proficient in Microsoft Office (Outlook, Excel, Teams)
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Direct exposure to CEO-level decision-making and operations
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High ownership role with real impact on daily business execution
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Opportunity to operate in a fast-scaling, international environment
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Clear expectations and structured working environment
COMPANY BENEFITS
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Opportunities for professional development within a specialised sector
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Supportive and friendly team environment
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Competitive salary package
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Flexible working arrangements
Due to the high volume of applications received at GRS Recruitment, only shortlisted candidates will be responded to.
To apply for this position, please email your CV to
Alex Evangelides, alex@grsrecruitment.com quoting the above job reference or call +357 25 3427 21 for further information.